FIG General Assembly

Agenda

42nd General Assembly
22 and 26 April 2019, Hanoi, Vietnam

PROGRAMME

This is the overall programme for the General Assembly. See the full Congress programme at the FIG Working Week 2019 web site.

Monday, 22 April 2019
National Congress Centre (NCC), Hanoi, Vietnam

Monday 22 April 2019
 

09:00-13:00
14:00-16:30
Banquet hall

General Assembly, First Session

Tuesday 23 - Thursday 25 April 2019
FIG Working Week 2019 and exhibition
national Convention Centre, Hanoi, Vietnam
www.fig.net/fig2019

Tuesday
23 April

14:00-15:30

FIG Director Generals Forum

Wednesday 24 April 11:00 - 12:30 Academic Members Forum joint with FAO

Wednesday 24 April

11:00–12:30
 and
14:00-15:30 

FIG Member Association, Regional Bodies and Regional Networks Forum

Wednesday 24 April  16:00 – 17:30

FIG Corporate Members Meeting

Wednesday 24 April

17:30 – 18:30
 

Annual Meetings of FIG Commissions

Thursday 25 April

14:00-15:30

FIG Task Force on Governance

Thursday 25 April
NB Changed day and time

16:00-18:00

FIG Presidents’ Meeting
This event is convened by the FIG President and is reserved for Presidents or Heads of delegation of Member Associations (or their representatives)
By invitation only

Friday, 11 May 2018

Friday
11 May

 

9:00–12:30

General Assembly, Second Session including Closing Ceremony
Closing ceremony will start immediately after the conclusion of the General Assembly and will be followed by the Farewell Reception hosted by the hosts of FIG Working Week 2020, GIN, Society for Geo-Information Netherlands

For the full Working Week programme check: http://www.fig.net/fig2019/program.htm

FIG 41st GENERAL ASSEMBLY

AGENDA

for the meetings to be held on Monday 22 April 2019 in Banquet Hall and on Friday 26 April 2019 in Room 318  at National Convention Centre, NCC, Hanoi, Vietnam


Introduction

This online version of the agenda includes link to all appendices in .pdf.

In addition to this on-line version, the agenda and its appendices will be published as one large .pdf file.

To download only the agenda in Acrobat format please click here: 

Agenda as uploaded on the web site on 5 April (pdf, 23 pages)


Note: Revisions are shown only on the .htm version of the agenda and marked with colour.

To download the agenda with appendices as one file in Acrobat format please click here: 

Full Agenda incl. full bidding documents as PDF (277 pages - 12.6 MB)

 Note: Revisions are shown only on the web version of the agenda and marked with colour.

The individual appendix files can be downloaded below under each item in pdf format.

PLEASE NOTE: In 2019 FIG Office has sent invitation and agenda only by email. Full agenda without and with all appendices can be downloaded from this web site. We encourage you to use the online edition or otherwise to print the .pdf version.

Changes to the agenda after it was originally distributed by email to the member associations are marked in this agenda with colour and date.


List of Agenda Items

Monday, 22 April, 09:00-13:00 and 14:00-16:30
  1. OPENING PROCEEDINGS
  2. ROLL CALL
  3. APPOINTMENT OF TELLERS
  4. ADOPTION OF THE AGENDA
  5. ADOPTION OF THE MINUTES OF THE 41st GENERAL ASSEMBLY
  6. MEMBERSHIP
  7. PRESIDENT’S REPORT
  8. APPOINTMENT OF HONORARY PRESIDENT
  9. APPOINTMENT OF CHAIR FOR FIG COMMISSION 4, 2019-2022
  10. FIG COUNCIL WORK PLAN 2019-2022
  11. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2018-19 AND WORK PLAN 2019-2020
  12. TASK FORCE ON FIG AND THE SUSTAINABLE DEVELOPMENT GOALS
  13. TASK FORCE ON FIG GOVERNANCE
  14. FIG NETWORKS - REPORT FROM 2018-19 AND PLAN FOR THE TERM 2019-2022
  15. FIG COMMISSION WORK PLANS 2019-2022K
  16. FIG PERMANENT INSTITUTIONS - REPORT 2018-19 AND WORK PLAN 2019-2022
  17. FIG ACCOUNTS FOR 2018 AUDITOR'S REPORT AND BUDGETS 2019-2022
  18. SIBSCRIPTION RATES FOR 2021
  19. NEW FIG PUBLICATIONS
  20. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
  21. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATION
  22. DECISION ON THE VENUE FOR FIG WORKING WEEK 2023 - PRESENTATION OF CANDIDATES
    Thursday 25 April 2019, 16:00-18:00
  23. FIG PRESIDENTS MEETING
  24. (BY INVITATION ONLY)
    Friday, 26 April, 9:00-12:30
  25. ROLL CALL
  26. MEMBERSHIP MATTERS
  27. DECISION ON THE VENUE FOR FIG WORKING WEEK 2023
  28. REPORTS FROM ASSOCIATION, AFFILIATE, ACADEMIC, CORPRATE, MEMBERS FORUM AND OTHER (IF ANY)
  29. REPORTS FROM COMMISSIONS
  30. REPORTS FROM NETWORKS, TASK FORCES, PERMANENT INSTITUTIONS, FIG FOUNDATION AND OTHER WORKING WEEK ACTIVITES (IF ANY)
  31. OTHER ISSUES
  32. REPORT ON THE FIG CONGRESS 2022 IN CAPE TOWN, SOUTH AFRICE
  33. RREPORT ON THE FIG WORKING WEEK 2021 IKN ACCRA, GHANA
  34. REPORT ON THE FIG WORKING WEEK 2020 IN AMSTERDAM, THE NETHERLANDS
  35. ORESENTATION OF CERTIFICATES OF APPRECIATION AND CLOSING CEREMONY

Sunday 6 May 2018


GENERAL ASSEMBLY 1ST SESSION

Monday 22 April, 09:00-13:00 and 14:00-16:30
Banquet Halle, national Convention Centre
Hanoi, Vietnam

1. OPENING PROCEEDINGS

President Rudolf Staiger to open the 42nd General Assembly.

2. ROLL CALL

Please note: The roll call will be done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records, but they shall register before the meeting starts at the meeting venue to the staff of FIG Office. Member associations are asked to inform the FIG Office by 15 April 2019 about their attendance, at the same time to submit the names of their delegate(s) and to inform who their Head of the delegation is, if it is not the President or Chair. Please use this special link below to inform us about your delegation.

Please register here

Since only member associations that have paid all their membership fees to the end of 2018 are allowed to vote at the meeting. A list of member associations that are not allowed to vote will be published and posted on the FIG web site 15 April 2019.

Appendix to items 2 & 25: Roll call incl information of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2018 and earlier. added 15 April 2019

Motion: That members present are recorded in the minutes.

Decision:

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers for the entire General Assembly.  The tellers will represent the member associations hosting the current and the following General Assembly  

  • Vietnam Association of Geodesy - Cartography - Remote Sensing, Vietnam VCGR
  •  Geo-Information Netherlands - GIN

Motion: That the General Assembly appoints appoints a representative from Vietnam Association of Geodesy - Cartography - Remote Sensing, Vietnam and Geo-Information Netherlands as tellers for this General Assembly.

Decision:

4. ADOPTION OF THE AGENDA

The General Assembly was announced through the newsletter and on FIG web site, and the Agenda for the General Assembly was also published on the web site and sent by email to all members.

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 41st GENERAL ASSEMBLY

The minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Istanbul, Turkey May 2018, without appendices.

Motion: That the minutes be adopted as recorded.

Decision:

6. MEMBERSHIP

6.1 Admittance of new Member Associations

FIG Council has so far received no applications for member association since the 41st  General Assembly.

Motion: That the General Assembly notes the update.

Decision:

6.2 Other Member Association Issues

No other member association issues since the General Assembly in Istanbul May 2018 to report.;

Motion: That the General Assembly notes the update.

Decision:

6.3 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:  

  • Association des Géomètres et Topographes du Burkina (AGT-B), Burkina Faso, MA- 10014
  • Colegio de Ingenieros Topógrafos de Costa Rica, MA-10019
  • Union of Surveying Engineers of Serbia, MA-10072  § Cyprus Association of Property, MA-10111
  •  Distinctive Engineering Group, Rwanda, MA-10125

The General Assembly has power to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent information to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel the above member associations in Istanbul.  

After acceptance of new member associations and before expulsions the number of FIG member associations is 105 from 91 countries.

Motion: That the General Assembly expels:

  • Association des Géomètres et Topographes du Burkina (AGT-B), Burkina Faso, MA- 10014
  • Colegio de Ingenieros Topógrafos de Costa Rica, MA-10019
  • Union of Surveying Engineers of Serbia, MA-10072  § Cyprus Association of Property, MA-10111
  •  Distinctive Engineering Group, Rwanda, MA-10125

If no payment has been received before the General Assembly takes place.

Decision:

6.4 Suspended status 2019

In accordance with its administrative measures, FIG Council, has deferred to continue for 2019 the issuance of a membership subscription invoice to the following members and FIG Council deem their membership to be in suspension:

  • the Order of Syrian Engineers and Architects, OSEA as all efforts to maintain contact with them has not yielded results and will deem their membership in suspension giving due consideration to its internal situation.
  •  Licensed Surveyors Association in Palestine

Public Union, Ukrainian Society for Geodesy and Cartography, MA-10088 has paid their membership fee and has now returned to normal membership status.

The situation with these associations will be reconsidered by Council again in 2020.

Motion: That the General Assembly notes the members with suspension status.

Decision:

6.5 Other membership issues

6.5.1 Affiliate members

There have been two applications for affiliate membership since the General Assembly 2017.

  • National Survey Authority of Oman, AF-20067
  • Department of Lands & Surveys, Anguilla, Government of Anguilla,  - AF-20068

The council has expelled the following affiliate members because of unpaid membership subscriptions:

  • Office of the Surveyor General, Namibia, AF-20013
  • Ministry of Municipal and Rural Affairs, Saudi Arabia, AF-20017
  •  General Direction of Land Registry, mapping and Cadastre, Benin, AF-20055
  • Scientific-Production Center of Land Cadastre, Kazakhstan, AF-20061

General Commission for Survey (GCS), General Directorate of Geodesy and Land Survey (GLS), Saudi Arabia (AF-20050) .has resigned, because in 2018 they were approved as member association by the General Assembly.

After these changes the number of Affiliate members is 42 from 40 countries.  

6.5.2 Corporate members

FIG Council has admitted the following Corporate Member:

  • GeoPlus, Canada – CM-30071 in the Category E - Basic level
  • SuperMap, China - CM-30072 in the Category B - Gold level 

FIG Council has expelled the following member due to lack of payment of membership fee:

  • NEH Vietnam CM-30056      
  • Innovation for Trading and Contracting, Egypt, CM-30058
  • DataLife Environmental Services, Nigeria CM-30059

After these changes the number of corporate members is now 26.

6.5.3 Academic members

FIG Council has admitted one application to become Academic member since the General Assembly 2018:

  • British Columbia Institute of Technology (BCIT), Canada - AC-40151

The council has expelled the following 4 Academic Members due to lack of payment:

  • Kwame Nkrumah University of Science and Technology, Ghana, AC-40136
  • Kaduna Polytechnic University, Nigeria, AC-40137
  • Federal University of Technology, Nigeria AC-40139
  • Tafe NSW - Riverina Institute, Australia  AC-40148

The payment structure of the Academic Members was changed in 2013 so that Academic Members would be invoiced every 4 years instead of every year. The four-year payment will reward the members with a 50% discount. Academic members were invoiced in 2014, and again in 2018.  

The number of Academic Members after these changes is 83 from 50 countries.

6.5.4 Correspondents

The number of correspondent members is still 4.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision:

7. PRESIDENT’S REPORT

President Rudolf Staigerhas prepared the President’s report on the activities of the Federation since the General Assembly in Istanbul, Turkey, may 2018.

Appendix to item 7:

  • President’s report (to be posted)

Motion: That the General Assembly accepts the President’s report.

Decision:

8. APPOINTMENT OF HONORARY PRESIDENT

The Technical Chamber of Greece has sent FIG Council a proposal that it makes a nomination to the General Assembly of appointing Prof. Chryssy Potsiou, the immediate Past President of FIG as an Honorary President of the Federation. The letter is attached as appendix to agenda item 8. FIG Council has decided to bring forward this proposal to the General Assembly, noting that Chryssy Potsiou fulfills the criteria for an Honorary President and her achievements as the President have contributed the Federation to extend that she deserves to be appointed as a FIG Honorary President

Appendix to item 8:

Motion: That the General Assembly appoints Chryssy Potsiou as FIG Honorary President.

Decision:

9. APPOINTMENT OF CHAIR FOR FIG COMMISSION 4, 2019-2022

In 2018 at the General Assembly, the Chairs for the commissions 1, 3, 5, 6, 7, 8, 9 and 10 were elected and the Chair of commission 2 appointed. At the time of the General Assembly 2018, there were no candidates for the position of chair for FIG Commission 4. The General Assembly decided that Council in consultation with the commission would find a suitable candidate during the months following the General Assembly. FIG Council has appointed Prof. Dr. Mahmud Mohd Razali, Malaysia.

Appendix to item 9.1: The nomination from PEJUTA, Malaysia

Motion: That the General Assembly records the appointment of Prof. Dr. Mahmud Mohd Razali, Malaysia as Chair of FIG Commission 4 for the term 2019-2022.

Decision:

10. FIG COUNCIL WORK PLAN 2019-2022

The Council has prepared the FIG Council Work Plan for 2019-2022. Together with the Commission Work Plans the Council Work Plan will form the FIG Work Plan for the next four years. The proposal for the Council Work Plan 2019-2022 is attached to the agenda and is based on preparations made in one Council seminar in September 2018, ACCO meeting and Council meeting in January 2019. The Council Work Plan has been coordinated with the Commissions', Networks', Task Forces’ and Permanent Institutions’ Work Plans.

President Staiger will present the Work Plan at the meeting.   The Council has also decided on responsibilities of individual Council members. This list is included as an appendix to the Council Work Plan. An up-to-date list will always be available on the FIG web site.  

Appendix to item 10: FIG Council Work Plan 2019-2022 (to be added)

Motion: That the General Assembly adopts the Council Work Plan for 2019-2022.

Decision:

11. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2018-19 AND WORK PLAN 2019-2020

Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from MAY 2018 to March 2019. He will make a brief report orally at the General Assembly. Mr John Hohol will also give a short report on the planned activities for 2019-20.

Appendix 11:

Motion: That the General Assembly:

  •  adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work;
  •  adopts the plan for the term 2019-2020

Decision:

12. TASK FORCE ON FIG AND THE SUSTAINABLE DEVELOPMENT GOALS

The Council has established two new Task Forces for 2019-2022. The first Task Force will focus on FIG and the Sustainable Development Goals. This Task Force is chaired by Ms. Paula Dijkstra from the Netherlands. The Task Force has organised a session in the technical programme at the Working Week. Members of the Task Force will be appointed by the Council and brought to the General Assembly for endorsement.

Appendix to item 12: Terms of Reference for the Task Force on FIG and the Sustainable Development Goals (to be added) 

Motion: That the General Assembly records the Council’s decision of establishment of the Task Force on FIG and the Sustainable Development Goals, appointment of Ms. Paula Dijkstra to chair the Task Force and its terms of reference for information.

Decision:

13. TASK FORCE ON FIG GOVERNANCE

This second Task Force will be an internal Task Force focusing on an evaluation and proposal of potential changes of the current FIG Governance. This Task Force is chaired by Vice President Diane Dumashie from United Kingdom. Its work will be based on the results from the previous Task Force on Commission Structure. At the General Assembly in 2018 an outline of terms of reference based on the results from the Task Force on Commission Structure were presented by Vice President Mikael Lilje, and the General Assembly 2018 decided to leave the decision how to take this work onwards to the new council. This Task Force will in contradiction to the former Task Force not only focus on the structure of the commissions. It will furthermore investigate the entire structure of the federation. The Task Force will have its first meeting in Hanoi where members of the Task Force will be appointed by the Council and brought to the General Assembly for endorsement.

Appendix to item 13:

Motion: Force on FIG Governance, appointment of Vice President Dr. Diane Dumashie to chair the Task Force and its terms of reference for information.

Decision:  

14. FIG NETWORKS - REPORT FROM 2018-19 AND PLAN FOR THE TERM 2019-2022

14.1 Young Surveyors Network

FIG Young Surveyors Network is for the term 2019-2020 chaired by Ms. Melissa Harrington, New Zealand. She will give a status report on the activities of Young Surveyors Network and present the Work Plan for the Young Surveyors Network.

Appendix to item 14.1: Report 2018-19 and work Plan 2019-2020

Motion: that the General Assembly notes the report and work plan, and thanks all the many active Young Surveyors.

Decision:

14.2 Standards Network

The Chair of the network, David Martin will give a report to the General Assembly of the activities 2018-19 and the Work Plan 2019-2022.

Appendix to item 14.2 – Report 2018-19 and Work Plan 2019-2022  

Motion: That the General Assembly records the report from the Network and records its thanks to the Chair of the Task Force and its members.  

Decision:

14.3 FIG Regional Capacity Development Networks

The chairs of the two networks will give a report on the status of the networks and the Work Plans for the term 2019-2022:

  •  Africa Network (Jennifer Whittal)
  • Asia/Pacific Network (Rob Sarib)  

Appendix to item 14.3

15. FIG COMMISSION WORK PLANS 2019-2022

The Commission Chairs have prepared their Commission Work Plan for 2019-2022 based on discussions at their Commission meetings at the FIG Congress in Istanbul. After Istanbul the Work Plans have been coordinated with the Council Work Plan and with other Commission Work Plans at the meeting of Commission chairs and the FIG Council in January 2019.

All Commission Work Plans have now been finalised and synchronised with the Council Work Plan and are presented for the General Assembly for its approval in Hanoi in April 2019.

At the General Assembly 2 hours are reserved for the members to discuss the Work Plans and Commission activities with the Commission Chairs.

Appendix to item 15: Commission reports:

Again in 2019 the Commisison 5/NavXperience Award will be given to a selected Commission 5 paper. The prize winner will be announced at the General Assembly.

Motion: That the General Assembly adopts the reports of the Commission Chairs and records its thanks to the chairs and other officers of the Commissions for their ongoing contributions.  

Decision:

16. FIG PERMANENT INSTITUTIONS - REPORT 2018-19 AND WORK PLAN 2019-2022

16.1   1.1.   International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Prof. Dr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Istanbul and the Work Plan for the coming term 2019-2022 for OICRF. He will make a short report to the General Assembly.

Appendix to item 16.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF and plan for the coming term 2019-2022.

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision:

16.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM, Mr John Brock and Mr Jim Smith have prepared a report on the IIHSM activities since the General Assembly in Istanbul, and the Work Plan for the coming term. Mr John Brock will make a short report to the General Assembly.

Appendix to item 16.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG and plan for the coming term 2019-2022.  

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.  

Decision:

17. FIG ACCOUNTS FOR 2018, AUDITOR’S REPORT AND BUDGETS 2019-2022

FIG President Rudolf Staiger (in his former role as Vice President responsible for the finances) will present the report to the General Assembly. This report includes the auditor’s report from 2018, official accounts (income statement 2018) and balance sheet 31 December 2018, a summary of 2018 accounts, an updated budget for 2019 and proposals for budgets 2020-2022 and proposal for membership fees for member associations in 2021.

Appendix to item 17:

Report on Financial Issues (including 2018 accounts and budgets 2019-2022) (to be added)

Annexes:

Motion: That the General Assembly

  • adopts the audited accounts for 2018,
  • adopts the Finance Report, and
  • adopts budgets for 2019–2022

Decision:

18. SUBSCRIPTION RATES FOR 2021

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. The membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 17.

The 2018 General Assembly approved membership fees for 2020 as follows:

  Per capita fee Minimum fee Maximum fee
2019 € 4.80 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay € 2.40 member up to a maximum of 5,500 members.
25 members or € 50 (whichever is greater) 5,500 members (€ 26,400)

The World Bank lists of the low-income economies and the lower-middle-income economies are available at: http://data.worldbank.org/about/country-classifications/country-and-lending-groups 

The General Assembly decided in 2017 to increase subscription fees with 8% for 2019 after subscription fees have been kept at the same level for the years 2012-2018. In 2018 the General Assembly agreed to keep the level from 2019 for the 2020 subscriptions, and  Council suggest keeping this same rate for 2021.

Motion: That the General Assembly adopts following membership fees payable by member associations in 2021:

  Per capita fee Minimum fee Maximum fee
2020

€4.80 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay €2.40
per member up to a maximum of 5,500 members.

25 members or €50  (whichever is greater)

5,500 members (€26,400)

 Decision:

19. NEW FIG PUBLICATIONS

Three new publications will be presented at the FIG Working Week 2019.

Publication 72:
Best Practices 3D Cadastres
Publication 73:
New Trends in Geospatial Information: The Land Surveyors Role in the Era of Crowdsourcing and VGI
Publication 74:
Cost Effective Precise Positioning with GNSS

 Motion: That the General Assembly records the publications for information and records its thanks to editors and authors of these publications.

Decision:

20. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

Since the 41st General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations.

The main activities in the co-operation with the United Nations and the World Bank during this period have been:

Participation to FAO and the Voluntary Guidelines, VGGT.
At FIG Congress three special sessions, one of them being the FIG Academic Forum, were organised. The other two sessions covered a special session on Land Consolidation and a session on VGGT
At the FIG Working Week 2019 there will be three sessions and one Master Class in cooperation with FAO: FIG Academic Forum, a session on Technology Contribution to Improve Tenure Governance, session on Strengthening Democratic Spaces to Balance Societal Priorities in Spatial Planning and a Master Class: Learning Session on the Use of Technology. The Master Class can accommodate 20 participants. To participate, please fill in this  questionnaire

Participation to Global Land Tool Network GLTN:

  • Lead of Global Land Tool Network Professional Cluster 2016-18,
  • Participation in the GLTN International Advisory Board
  • STDM workshop in cooperation with FIG Young Surveyors
  • Participation in the Partners Meeting
  • Co-chair of the Land Tool Network Professional Cluster 2019-2020 together with Arab Union
  • Participation in the GLTN Steering Committee
  • Special sessions in the Working Week technical programme

UN-Habitat/GLTN-Young Surveyors Volunteer Community Surveyor Programme VCSP.
VCSP is an innovative volunteer program that is a powerful driver for both social impact and professional development. The VCSP leverages on the skills, experience, talents and education of young surveyors, matches this competence with the needs of GLTN, particularly in GLTN’s county level implementation plans and programs. 13 Young Surveyors from Senegal, Nigeria, Nepal, New Zealand Uganda, England, Namibia, Australia and Zimbabwe have successfully been working on GLTN Projects for 2-4 weeks in DR Congo, Kenya, Nepal, Uganda, Philippines and Zambia.

Participation to the work of UN-GGIM

  • UN-GGIM-Geospatial Societies – Member (Previously Joint Board of Spatial Information Societies JB-GIS)
  • Expert Group on Land Administration
  • Associate member of Sub-committee on Geodesy
  • Participation at the Eights Session of the United Nations Committee of Experts on Global Geospatial Information Management in New York, USA, August 2018
  • Participation at UNGGIM WGIC – Inaugurate World Geospatial Congress in Dequing, China

Participation to the work of the International Committee on Global Navigation Satellite Systems (ICG)
Participation to UN-OOSA, Co-chairing WG-D
Cooperation on Reference Frame in Practice Seminar, Pre-event at FIG Working Week 2019

Participation at the World Bank Conference in March 2019.
World Bank and FIG have organised two special sessions at the FIG Working Week 2019.

Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation

Decision:

21. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005. The name was in 2017 changed to UN-GGIM-Geospatial Societies. The Geospatial Societies meet annually during the United Nations Committee of Experts on Global Geospatial Information Management meetings. The meeting of UN-GGIM-GS in 2018 was held in August 2018. Some of the Geospatial Societies also met in Dequing, China at the UN-GGIM WGIC.

 FIG has collaborative MoUs with a number of the organizations who are part of the Geospatial Societies

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS, PAIGH and PAQS.

In November 2018 FIG held its 140 anniversary and Hand Over event in conjunction with TUFE – a High-Level International Conference organised by the Technical Chamber of Greece in cooperation with the International Federation of Surveyors, the Working Party for Land Administration of the United Nations Economic Commission for Europe, the International Union of Architects (Greek Section) and the European Council of Civil Engineers. At this conference a cooperation agreement between FIG, The Union of Architects and the Council of Civil Engineers were signed.Report: http://fig.net/news/news_2018/11_cooperation_FIG_UIA_ECCE.asp

FIG is represented in the International Construction Measurement Standard Coalition by Chair of FIG Commission 10, See Lian Ong who has been appointed chair of the Standard Setting Committee. FIG is represented in the Trustee Board by the President.

FIG is represented in International Land Measurement Standard Coalition by Mr. Maurice Barbieri.

FIG is member of the  Ethics Standard Committee

FIG is a member of the International Council for Science (ICSU) and is working together with ISO and International Valuation Standards Committee (IVSC) on standards.

Again in 2019 there were various activities around the world celebrating Global Surveyors day on 21 March 2019

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision:

22. DECISION ON THE VENUE FOR FIG WORKING WEEK 2023 - PRESENTATION OF CANDIDATE

The FIG Working Weeks are organised by FIG together with a local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating revenue. Therefore, the Council has to ensure that all candidates are aware of the role of FIG and split of responsibilities for organising the Working Week. This General Assembly will decide on the host for the 2023 Working Week.

The FIG Council has received only one bid to host the FIG Working Week 2023, and FIG Council thanks NSPS for their special engagement and contribution to FIG.

The Council has discussed the incoming bid, and has evaluated it based on the considerations, as laid out in the invitation documentation:

  • Rotation of the conferences (region);
  • Country (hosting of earlier FIG events, experience);
  • Member association (its activeness, commitment to FIG and the Working Week, execution ability for local association);
  • Supporting organisations (local support to the Working Week, governmental support, financial support, general support);
  • Host city (characteristics and interest from congress programme point of view, host city attractiveness, host city offerings);
  • Venue (price/affordability, location of venue, internet availability suitability of rooms, size of venue, structure and layout of the venue, catering, value for money, hotels nearby facilities for exhibition);
  • Accessibility (flight connections, several access possibilities, security, visa issues, air fare to destination);
  • Safety and security (political stability, airport safety, city safety, political stability in the country - rating must be 3 or higher);
  • Proposed dates (must meet FIG requirements, Following FIG statutes, practical dates, availability of venue, other conferences at the same time)
  • Technical programme (coverage of all FIG Commissions, potential partners, originality, special ideas);
  • Technical tours (coverage of all FIG Commissions, originality, ideas proposed);
  • Social programme (attractiveness and variety, proposals for dinners, attractiveness of offered dinners, proposals for tours, is the programme following the overall FIG concept);
  • Attendance (expectation of international, regional and local attendance, realistic number of international and national participants);
  • Finances (estimate of surplus and financial risks, realistic fees proposed, fees in an acceptable price range, difference between international and national fees, realistic budget, estimated revenue);
  • Sponsorship (estimate sponsorship and exhibition income, proposed income, how realistic is proposed income, local sponsor offerings, sponsor interest to conference);
  • Why host (reason for hosting);
  • Objectives and outcomes (thought through why conference should be held at destination, difference to other destinations, short term outcome, long term outcome);
  • Suggested theme (thought of possible theme that fits to local/regional situation);
  • Events organised in the past three years (how experienced is the host in organising events)
  • Major events planned in the proposed city (many events might affect the price level):
  • Initiatives for sustainable conference environment (is host city, venue and local host paying attention to environmental issues);
  • New initiatives or activities (originality – but within the overall FIG concept)
  • What legacy to leave locally from the Working Week (with host, hosting city, for the surveying community)

The Council has made the conclusion that NSPS is well prepared and able to host the Working Week in the proposed city, Orlando, Florida, USA, organised by National Society of Professional Surveyors (NSPS)

The General Assembly is recommended to read the bid carefully.

Appendix to item 22 and 26

At the session the candidate will be given 15 min. to make a presentation of its proposal and framework of the Working Week and its bid.

Since only one bid has been submitted and it fulfils the criteria, FIG proposes to General Assembly to adopt the bid. This will be done at the second General Assembly on 26 April. In case one or more members prefer a blind vote they are asked to inform Council either prior the General Assembly to Director Louise Friis-Hansen, lfh@fig.net or during the Working Week to the President or Director of FIG and the latest on 26 April before the start of the General Assembly at 9:00. 

Motion: That the General Assembly notes the submission and the presentation, makes its careful consideration and decision during the second session of the General Assembly on 26 April.

Decision:


CHARITY DANCE

22 April 16:30 in the Foyer outside the General Assembly Room.

Join the Young Surveyors and participate in the Charity Dance. The money that the Charity Dance raises will be split between FIG Foundation and a local initiative, decided by the Young Surveyors.


THURSDAY 25 APRIL 2019

16:00 - 18:00

Trimble Room (210bc), NCC, Hanoi Vietnam

Presidents’ Meeting (by invitation only)

 

23. PRESIDENTS MEETING

Separate invitation is sent to Presidents of the Member Associations.

NB – Please note the changed time.



Friday 26 APRIL 2019


Friday, 26 April, 09:00-12:30
Room 318
,
National Convention Centre, Hanoi, Vietnam

 

24. ROLL CALL

Please note: The roll call will be done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records, but they shall register before the meeting starts at the meeting venue to the staff of FIG Office.

Please note that only member associations that have paid all their membership fees to the end of 2018 are allowed to vote at the meeting. A list of member associations that are not allowed to vote will be published and posted on the FIG web site 15 April 2019.

Appendix to items 2 & 24: Roll Call including information on member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2018 and earlier. (will be posted 15 April 2018)

Motion: Those members present are recorded in the minutes.

Decision:

25. MEMBERSHIP MATTERS

The Council will decide on other membership issues, if any, considered in Hanoi and bring them for the General Assembly for decision or information as necessary.

Motion: That the General Assembly decides on the membership issues based on the proposal of the Council. 

Decision:

26.  DECISION ON THE VENUE FOR FIG WORKING WEEK 2023

The candidate for FIG Working Week 2023 has made its presentations in the first session of the General Assembly. The candidate is: Orlando, Florida, USA, National Society of Professional Surveyors (NSPS)

Since only one bid has been submitted and it fulfils the criteria, FIG proposes to General Assembly to adopt the bid. This will be done at the second General Assembly on 26 April.
In case one or more members prefer a blind vote they are asked to inform Council either prior the General Assembly to Director Louise Friis-Hansen, lfh@fig.net or during the Working Week to the President or Director of FIG and the latest on 26 April before the start of the General Assembly at 9:00.  

Motion: That the General Assembly decides the host and venue for FIG Working Week 2023.

Decision:

27. REPORTS FROM ASSOCIATION, AFFILIATE, ACADEMIC, CORPORATE MEMBERS FORUM AND OTHER (IF ANY)

During the Working Week there has been Member Association/Regional Bodies/Regional Networks Forum, the Director General’s/Affiliate Members Forum, Academic Members Forum, Regional Bodies Forum and Corporate Members Meeting. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

Motion: That the General Assembly records the report(s)

Decision:

28. REPORTS FROM COMMISSIONS

FIG Commissions had their annual meetings, administrative meetings and technical sessions during the Working Week. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly. Any other activities from the Working Week may be reported back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

Motion: That the General Assembly records the report(s).

  Decision:

29. REPORTS FROM NETWORKS, TASK FORCES, PERMANENT INSTITUTIONS, FIG FOUNDATION AND OTHER WORKING WEEK ACTIVITIES (IF ANY)

Networks, Task Forces, Permanent Institutions, FIG Foundation and others had their meetings and technical sessions in Hanoi. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly. Any other activities from the Working Week may be reported back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

Motion: That the General Assembly records the report(s).

Decision:

30. OTHER ISSUES

Any other issues that the members want to raise for discussion.

Motion: That the discussion will be recorded and the Council will consider action that will be required.

Decision:

31. REPORT ON THE FIG CONGRESS 2022 IN CAPE TOWN, SOUTH AFRICA

Representatives from the Local Organising Committee from the Local Organising Committee from South African Geomatics Institute (SAGI) will give a presentation on preparations of FIG Congress 2022.

Motion: That the General Assembly records the report.

Decision:

32. REPORT ON THE FIG WORKING WEEK 2021 IN ACCRA, GHANA

Representatives from the Local Organising Committee from Licensed Surveyors Association of Ghana and Ghana Institution of Surveyors will give a presentation on preparations of FIG Working Week 2021.

Motion: That the General Assembly records the report.

Decision:

33. REPORT ON THE FIG WORKING WEEK 2020 IN AMSTERDAM, THE NETHERLANDS

Representatives from the Local Organising Committee from Geo-Information Netherlands, GIN will give a presentation on preparations of FIG Working Week 2020.

Motion: That the General Assembly records the report.

Decision:

34. PRESENTATION OF CERTIFICATES OF APPRECIATION AND CLOSING CEREMONY

 


Data supplied by the FIG Office. 

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Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.