FIG General Assembly

Minutes

30th General Assembly
13 and 17 May 2007 in Hong Kong SAR, China


FIG 30th GENERAL ASSEMBLY

MINUTES

of the meetings held at the Grand Ballroom (13 May) and
at the Orchid Room (17 May) at the Kowloon Shangri-La Hotel,
Hong Kong SAR, China
on 13 and 17 May 2006


Introduction

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Changes after the minutes have been distributed to the member associations:

  • No changes or additional files


MINUTES

First Session, Sunday 13 May 09:00-10:30, 11:00-12:30 and 14:00-15:30

1. OPENING PROCEEDINGS

President Stig Enemark opened the 30th General Assembly and welcomed the members and delegates to Hong Kong and to the first General Assembly and Working Week of the new Council.

A moment of silence was held to appreciate those delegates and active FIG people that had passed away during the past year, especially to respect the memory of Ms. Rosemary Rowles, FIG Honorary Member from the United Kingdom who passed away in October 2006 and of Mr. Richard Meyer, FIG Honorary Member and FIG Secretary General 1971-1974 from Germany who passed away at the of 95 in February 2007.

Noted that several greetings and apologies were received from member associations, other members and Honorary Presidents and several Honorary Members who were no able to attend the General Assembly this time.

2. ROLL CALL

Vice President Matt Higgins took the roll call. The roll call was made only for member associations and affiliate members. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members were entered in the records based on their registrations to the FIG Office Manager at the meeting hall. Recorded that based on the decision of the General Assembly in 2006 only those member associations that had paid all their membership fees to the end of 2006 are allowed to vote at the meeting.

Appendix to items 2 & 23: Roll Call (124 kB)

45 member associations out of 103 were present at this session, which is more than one third of the membership needed for the General Assembly to be constitutionally valid.

Motion: That present members are recorded in the minutes.

Decision: The motion was adopted.

3. APPOINTMENT OF TELLERS

Motion: The General Assembly shall appoint two persons as tellers following the principle adopted at the 22nd General Assembly so that the tellers will represent member associations hosting the preceding (DVW – Deutscher Verein für Vermessungswesen – Gesellschaft für Geodäsie, Geoinformation und Landmanagement) and the current General Assembly (the Hong Kong Institute of Surveyors, HKIS). That the General Assembly appoints Mr. Hagen Graeff from Germany and Mr. T.N. Wong from Hong Kong SAR, China as a teller for the two sessions of the General Assembly.

Decision: The motion was adopted.

4. ADOPTION OF THE AGENDA

Motion: That the agenda be adopted.

Decision: The motion was adopted.

5. ADOPTION OF THE MINUTES OF THE 29th GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Munich, Germany, October 2006

Minutes of the General Assembly in Munich, Germany, October 2006 without appendices, pdf-format. (215 kB)

Motion: That the minutes be adopted as recorded.

Decision: The motion was adopted.

6. MEMBERSHIP

6.1 Acceptance of new members

6.1.1 Romanian Association of Private Surveyors (APCGC)

The Romanian Association of Private Surveyors (APCGC) has submitted its membership application to become a member association of FIG. The association has 262 qualified and 36 qualifying members and in addition 27 members at technical level. The association represents private surveyors in Romania. The application is supported by the current member association from Romania, Union of Romanian Geodesy. The application meets the criteria for membership in FIG as a member association.

Appendix to item 6.1.1: Membership application from the Romanian Association of Private Surveyors (APCGC) (76 kB)

Motion: That the General Assembly admits the Romanian Association of Private Surveyors to become a member association of FIG.

Decision: The motion was adopted. Mr. Valeriu Manolache, President of APCGC addressed the General Assembly on behalf of the new member association and the association was given its membership certificate.

6.2 Expulsions and resignation

Expulsions

The subscriptions of the following member associations were more than three years in arrears:

  • Bahamas Association of Land Surveyors, The Bahamas
  • Unión Nacional de Arquitectos e Ingenieros de la Construcción de Cuba (UNAICC), Cuba
  • Ordre des Géomètres du Togo, Togo
  • Surveyors Institute of Zambia, Zambia

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent a letter to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel these member associations in Hong Kong.

The General Assembly expelled the Sociedad Colombiana de Topografos SCT, Colombia from FIG membership in Cairo in 2005 if the association has not paid its membership arrears by the end of 2005. As the payment has not been received by May 2007 and SCT has not been in communication with FIG since 2005, the Council decided 11 May 2007 that the membership of SCT had ceased at the end of 2006.

Motion: That the General Assembly expels the

  • Bahamas Association of Land Surveyors, The Bahamas
  • Unión Nacional de Arquitectos e Ingenieros de la Construcción de Cuba (UNAICC), Cuba
  • Ordre des Géomètres du Togo, Togo
  • Surveyors Institute of Zambia, Zambia

from the FIG membership.

That the General Assembly further records that the membership of Sociedad Colombiana de Topografos SCT from Colombia has ceased at the end of 2006.

Decision: The motion was adopted.

Resignation

The Singapore Institute of Surveyors and Valuers (SISV) have informed the Council that it will terminate its membership in FIG with immediate effect. The Council has accepted the resignation at its meeting 11 May 2007.

The number of member associations at the end of the General Assembly is 97.

Motion: That the General Assembly records that the membership of the Singapore Institute of Surveyors and Valuers (SISV) has been terminated.

Decision: The motion was adopted.

6.3 Other membership issues

Affiliates

The Council has admitted following organisations to become an affiliate member of FIG:

  • Agency for Land Management, Geodesy under the Government of Tajikistan
  • Statens kartverk (Norwegian Mapping and Cadastre Authority), Norway

After these changes the number of affiliate members is 21.

Corporate members

The Council has admitted the following company to become a Corporate Member of FIG:

  • Bentley Systems, USA, Platinum member

The Council has registered that Josef Attenberger GmbH has cancelled its membership in February 2007. The Council has further registered that the membership of Kampsax A/S is now under COWI A/S.

The number of Corporate members is now 34.

Academic members

The Council informed the General Assembly that 4 new Academic Members have joined FIG after the General Assembly in Munich. These new academic members are:

  • School of Public Administration, Renmin University of China, Department of Land & Real Estate Management, China P. R.
  • ECAM - Haute Ecole Leonard de Vinci, Département Construction, Belgium
  • University of Liege, Unit of Geomatics, Belgium
  • State University of Land Use Planning, Russian Federation

The number of academic members is 89.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters. The membership certificates were given to Mr. Oscar Custers from Bentley Systems, to Ms. Kari Strande from Statens kartverk and to Mr. Francis Gäbele from ECAM, Belgium.

Decision: The motion was adopted.

Correspondent

The Council informed the General Assembly that it has adopted Mr. Samuel Nguema Ondo Obiang from Gabon as a new correspondent.

Motion: That the General Assembly records the decision of the Council.

Decision: The motion was adopted.

Expulsion of Corporate Members, Affiliates and Academic Members

The Council informed the General Assembly that it has expelled at its meeting 11 May 2007 following members because of unpaid subscriptions for 2005-2007 (and earlier):

Corporate member:

  • Cameroon Engineering, Cameroon

Affiliates:

  • Servicio Hidrográfico y Oceanográfico de la Armada de Chile, Chile
  • Instituto Geográfico Nacional, Centro Nacional de Registro, El Salvador
  • Instituto Geográfico Nacional, IGN, Guatemala
  • Sistema Nacional Integrado de Información Catastral Predial - SINICAP / Consejo Nacional de Catastro – CNC, Peru

Note: The membership of the Ministry of Land Management, Urban Planning and Construction, Cambodia has been restored 23 May 2007 as the Ministry has informed to continue its membership and paid the arrears.

Academic members:

  • Wuhan University, Resources & Environment School; Geodesy School; and Urban Planning School, China P. R.
  • Kwame Nkrumah University of Science and Technology (KNUST), Department of Geodetic Engineering, Ghana
  • State Agrarian University of Moldova, Faculty of Cadastre and Environmental Engineering, Moldova
  • Institut Agronomique et Vétèrinaire Hassan II, Filière de Topographie, Morocco
  • Anglia Polytechnic University, Built Environment, United Kingdom

After this decision the number of affiliate members is 17, academic members 84 and corporate members 33.

Motion: That the General Assembly records the decision of the Council.

Decision: The motion was adopted.

7. HONORARY PRESIDENT

Prof. Dr.-Ing. Holger Magel

DVW – Deutscher Verein für Vermessungswesen – Gesellschaft für Geodäsie, Geoinformation und Landmanagement has sent the Federation a nomination letter in which it proposes that FIG appoints Prof. Dr.-Ing. Holger Magel, immediate Past President of FIG as an Honorary President of FIG. Mr. Hagen Graeff, President of DVW introduced the nomination to the General Assembly.

According to paragraph 3.1.6 in the statutes “a past president who has rendered outstanding service to the Federation during his period of office can be appointed as an honorary president”. Nomination shall be made by a member association or by the Council, which will consider it and submit it to a vote of the General Assembly. The Council has considered the nomination and considers that it fulfils the criteria for an Honorary President and therefore decided to propose to the General Assembly that it appoints Prof. Dr.-Ing. Holger Magel as an Honorary President of the Federation for the outstanding services he has provided to the Federation as its President 2003-2006.

Appendix to item 7: The nomination letter from the DVW (31 kB)

Motion: That the General Assembly appoints Prof. Dr.-Ing. Holger Magel an Honorary President of FIG.

Decision: The General Assembly appointed Prof. Dr.-Ing. Holger Magel as an Honorary President of FIG with acclamation and Prof. Magel was presented his badge with golden oak leaves and certificate of Honorary President.

8. REPORT OF THE FIG COUNCIL 2003-2006

The FIG Council 2003-2006 has submitted an end of term report on the activities during its term of office 2003-2006.

Appendix to item 8: The An End of Term Report of the FIG Council 2003-2006 (127 kB)

Motion: That the General Assembly receives the report and records its thanks to the Council and its members for their excellent work and great contribution to FIG.

Decision: The motion was adopted and the General Assembly recorded its thanks to all members of the FIG Council 2003-2006 for the great contributions that they have made for the Federation.

9. PRESIDENT’S REPORT

President Stig Enemark gave his President’s report orally at the meeting.

Appendix to item 9: President's report (105 KB)

Motion: That the General Assembly accepts the President’s report.

Decision: The motion was adopted.

10. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS

10.1 The FIG Multi-lingual Dictionary Board

DVW – Deutscher Verein für Vermessungswesen – Gesellschaft für Geodäsie, Geoinformation und Landmanagement suggested in November 2006 to close the FIG Multi-lingual Dictionary Board, one of the three permanent institutions of FIG, because the work of the dictionary board has come to an end after 35 years. The Council has decided to close the FIG Multi-lingual Dictionary Board as an FIG permanent institution as proposed by DVW.

Mr. Hagen Graff, President of DVW summarised the work of the FIG Multi-lingual Dictionary Board and expressed thanks to BKG and the individuals who have supported the work of the Board during the years and made the dictionary possible.

Motion: That the General Assembly endorses the closing the FIG Multi-lingual Dictionary Board and records it sincere thanks to DVW, BKG and the members of the Dictionary Board Prof. Dietmar Grünreich and Mrs. Sabine Kollenda for the outstanding work that they have provided during so many years.

Decision: The motion was adopted.

10.2 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Prof. Paul van der Molen, Director of OICRF gave a presentation on OICRF activities at the meeting.

Appendix to item 10.2: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF (125 kB)

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work.

Decision: The motion was adopted.

10.3 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Written report of the IIHSM was circulated before the General Assembly.

Appendix to item 10.3: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG (98 kB)

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work.

Decision: The motion was adopted.

11. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION

Mr. John Hohol, President of the FIG Foundation gave a report on the activities of the FIG Foundation October 2006 – May 2007 addressing the FIG members to promote the Foundation and its agenda to their members.

Appendix to item 11: Report of the FIG Foundation activities 2006 (435 kB)

Motion: That the General Assembly adopts the report of the President of the FIG Foundation.

Decision: The motion was adopted

12. FIG WORK PLAN 2007-2010

The Council has prepared the FIG Council Work Plan for 2007-2010. Together with the FIG Aim, Objectives and Mission Statement and Commission Work Plans the Council Work Plan will form the FIG Work Plan for the next four years. Proposal for the Council Work Plan is attached to the agenda and is based on presentations made during the Council elections at the Congress in Munich and preparations made in two Council meetings and in a meeting with the Commission Chairs in February 2007.

President Stig Enemark presented the Work Plan at the meeting. Handouts of his presentation are attached to the minutes.

The Council has decided on responsibilities of individual Council members. This list is attached to the agenda for information of the members and will be updated by the Council as necessary. The updated list will be available on the FIG web site.

Appendix to item 12:
Appendix 12.1: FIG Council Work Plan 2007-2010 (159 kB)
Appendix 12.2: FIG Aim, Objectives and Mission Statement, for information only (83 kB)
Appendix 12.3: List of responsibilities of the Council Members, for information only (95 kB)
Appendix 12.4: FIG Council Work Plan 2007-2010 – Handouts of the presentation made by President Enemark at the General Assembly (779 kB)

In the discussion following issues were raised: The Appraisal Institute offered its help in developing peer-review procedure for valuation. Sweden emphasised the role of young professionals and students and assisting them to attend conferences. It was recorded that Vice President Dalal Alnaggar is responsible for these groups in the Council. ICES from UK expressed the need that FIG demonstrates that it is not complete without including project management in its agenda and supporting Commission 10 – proposed that commercial management should be integrated in the work of all Commissions.

Motion: That the General Assembly adopts the Council Work Plan for 2007-2010.

Decision: The motion was adopted.

13. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

The main issues in the co-operation with the United Nations and the World Bank co-operation during this period have been:

  • Prof. Stig Enemark visited the World Bank in November (at that time as President Elect) discussing the memorandum of understanding between FIG and the World Bank. This MoU was then finalised in early 2007 and signed in March 2007. The MoU is brought for endorsement of the General Assembly in Hong Kong.
  • FIG is committed to the UN-Habitat programme on Global Land Tool Network being one of the main partners in this network. The FIG Council has also established a Task Force to coordinate FIG activities with UN-Habitat. President Enemark will also participate the UN-Habitat Governing Council meeting in Nairobi in April 2007.
  • FIG Council has also negotiated on action plan for 2007-2010 to implement the MoU with FAO. This action plan will extend the co-operation to Commission 9.
  • FIG has also actively participated in the meetings of UN Office of Outer Space Affairs (UN OOSA)

As part of the Work Plan 2007-2010 the Council has decided to establish a Liaison Committee for co-operation with the United Nations. This Liaison Committee is chaired by the President and will take over the responsibilities of the former UN Liaison Group. The other members of the Liaison Committee are Mr. Matt Higgins, Mr. Helge Onsrud, Dr. Chryssy Potsiou and Prof. Paul van der Molen. A special task of this Liaison Committee is to create and to develop FIG responses to the UN Millennium Development Goals.

Appendix to item 13: Memorandum of Understanding with the World Bank (170 kB)

Motion: That the General Assembly adopts the Memorandum of Understanding between FIG and the World Bank. That the General Assembly adopts the report on the co-operation with the United Nations, its agencies and the World Bank and records its thanks to those who have contributed to this co-operation.

Decision: The motion was adopted.

14. TASK FORCE ON DEVELOPING GLOBAL LAND TOOLS FOR PRO POOR LAND MANAGEMENT

The Council has established two Task Forces for 2007-2010. The first Task Force will focus on Developing Global Land Tools for Pro Poor Land Management. This Task Force is chaired by Vice President Paul van der Molen. It will work in close co-operation with commissions 3, 7, 8 and 9 and their working groups whose chairs Dr. Chryssy Potsiou, Mr. Christiaan Lemmen, Dr. Diane Dumashie and Mr. Bengt Kjellson are members of the task force.

Appendix to item 14: Terms of Reference for the Task Force on Developing Global Land Tools for Pro Poor Land Management (92 kB)

Vice President Paul van der Molen presented the terms of reference and work plan of the Task Force to the General Assembly.

Motion: That the General Assembly records the Council’s decision of establishment of the Task Force on Developing Global Land Tools for Pro Poor Land Management and its terms of reference for information.

Decision: The motion was adopted.

15. TASK FORCE ON ORGANISATIONAL AND INSTITUTIONAL DEVELOPMENT

The Council has established two Task Forces for 2007-2010. The second Task Force will focus on Organisational and Institutional Development. This Task Force will be chaired by Iain Greenway from United Kingdom and the members will be Santiago Borrero Mutis (Colombia), Adam Greenland (New Zealand), Teo CheeHai (Malaysia), John Parker (Australia), Richard Wonnacott (South Africa) and Francisco Delfini (France).

Appendix to item 15: Terms of Reference for the Task Force on Organisational and Institutional Development (120 kB)

Mr. Iain Greenway presented the terms of reference and work plan of the Task Force to the General Assembly.

Appendix to item 15: Iain Greenway’s presentation to the General Assembly (handouts of powerpoint presentation) (85 kB)

Motion: That the General Assembly records the Council’s decision of establishment of the Task Force on Organisational and Institutional Development and its terms of reference for information.

Decision: The motion was adopted.

16. LIAISON WITH INTERNATIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005. The JB-GIS meets annually during a major conference. The next meeting will take place at the ICA conference in Moscow in August 2007. The Joint Board met informally during the World Map Forum in Hyderabad, India in January 2007. The issues discussed were the project on capacity building for Africa and future co-operation. The Joint Board is chaired by President Stig Enemark until the August 2007.

FIG has further bilateral agreements of co-operation with several other international associations like ICEC, IFHP, CIB, FIABCI and IFHS. Some of the partners are also working together in the Habitat Professionals Forum. Since beginning of 2007 the Chairperson of the Habitat Professionals Forum has been President Stig Enemark.

FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards.

The Council has approved a co-operation agreement with the Institute of Navigation (ION), one of the leading partners on navigation issues for FIG, in March 2007. The focal point for this co-operation is FIG Commission 5. Vice President Matt Higgins briefed the General Assembly on co-operation with ION.

The President gave a summary report on the co-operation between FIG and other professional associations from October 2006 to May 2007.

Appendix to item 16: Co-operation agreement between FIG and the Institute of Navigation (ION) (127 kB)

Motion: That the General Assembly confirms the report on the liaison with other international associations.

Decision: The motion was adopted.

17. CHANGES TO STATUTES AND INTERNAL RULES

The Council has evaluated the final report of the Task Force on FIG Governance Structure give to the General Assembly in Munich. The Council proposes that only changes that are necessary and urgent will be adopted in Hong Kong and the other issues will be postponed for approval in Stockholm in 2008. This will also allow thorough revision of the language and various adjustments to bring the legal base up to date with actual policies and practices. This will mean changes to statutes, internal rules and other FIG guidelines.

The Council has identified following issues to be that urgent that they need to be decided in Hong Kong:

  • Abolishing of the current Nomination Review Group and Commission Review Group. Instead the Council will introduce a standard nomination form (template) to ensure that all relevant information is available in a format that allows for immediate comparison of candidates.
  • The terms of office of the President and Vice-President should be amended and clarified.
  • The internal rules shall be amended to apply with the situation of a globally elected Council. All the issues related to the transition period should be removed, including the rules around the specification of tasks of the Vice Presidents. This should be for Council itself to decide based on the qualifications and interests of the individual Council members.

Appendix to item 17: Changes to Statutes and Internal Rules (117 kB)

In the discussion recorded that proposed new paragraph § 9.6 in internal rules need to be extended so that it will cover also elections for Commission officers.

Motion: That the General Assembly adopts proposed changes to Statutes and Internal Rules and notes that a thorough revision of the Statutes, Internal Rules and other guidelines will be prepared for the General Assembly in 2008 and that a new paragraph will be added in the internal rules on election procedure of Commission officers (equal to proposed paragraph 9.6 §).

Decision: The motion was adopted.

18. DECISION ON THE VENUE OF THE FIG WORKING WEEK 2012

The FIG Council has received only one bid to host the FIG Working Week 2012. This bid is made by the Consiglio Nazionale Geometri, CNG to host the FIG Working Week 2012 in Rome, Italy.

The bid is based on the material that CNG provided for the General Assembly in Munich. The Council has evaluated the bid and considers that the bid fulfils the FIG requirements and standards.

Mr. Antonio Benvenuti, Director of International Relations of CNG, presented the bid to the General Assembly.

Appendix to item 18: Bid from Consiglio Nazionale Geometri (661 kB)

The FIG Working Week 2012 will be organised by FIG jointly with the member association. This means that FIG will have responsibility of the arrangements and also of the financial result, naturally together with the local member association. This offers FIG an opportunity in terms of organising events and generating funds in addition to the membership fees. Therefore the Council has taken the decision of the venue of the FIG Working Week 2012 very seriously and considers that CNG and Rome offer an excellent venue for the Working Week.

Motion: That the General Assembly decides that FIG organises the FIG Working Week 2012 in Rome, Italy and to host it together with Consiglio Nazionale Geometri.

Decision: The motion was adopted.

19. FIG ACCOUNTS FOR 2006 AND AUDITOR’S REPORT AND BUDGET FOR 2007 AND 2008

Vice President Ken Allred presented the financial report on the economic situation of the Federation. This report included summary of the accounts for 2006, an updated budget for 2007 and a proposal for budget 2008 with notes.

The Auditors Report includes the auditors report from 2006, official accounts (income statement 2006) and balance sheet 31 December 2006.

Appendices to item 19:
Appendix to item 19.1: Financial Report – Accounts 2006 and Budgets 2007 and 2008 (297 kB)
Appendix to item 19.2
: Auditor's Report, Income Statement for 2006 and Balance Sheet at 31 December 2006 (1,019 kB)

In the discussion RICS, UK expressed its concern on the narrowness in the financial margins especially taking into consideration the large number of arrears (risk of expulsions) and asked in the future the Council to consider the impact of the support of DdL in the FIG finances. Honorary President Robert Foster asked the Council how the goal of getting a financial reserve of 1.5 times the annual expenditure will be reached by 2010. President Enemark explained that the surplus in the new FIG structure will mostly come from conferences (Working Week 2008 in Stockholm and especially from the Congress in Sydney 2010) and that the target for financial reserve is a goal to be aimed at and not an absolute target.

Motion: That the General Assembly adopts the audited accounts for 2006 and budgets for 2007 and 2008.

Decision: The motion was adopted.

20. SUBSCRIPTION RATES FOR 2009

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 4,000 members; member associations with more than 4,000 members pay fees in accordance with a sliding scale. Fees for 2007 and 2008 are:

 

Per capita fee

Minimum fee

Maximum fee

2007

3.90 € per member up to a maximum of 4,000 members
Member associations from countries listed by the World Bank as low-income economies or low-middle-income economies shall pay 1.95 € per member up to a maximum of 4,000 members.

200 €

130 per cent of the fee payable by an association with 4,000 members.

2008

4.02 € per member up to a maximum of 4,000 members.
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.01 € per member up to a maximum of 4,000 members.

200 €

133 per cent of the fee payable by an association with 4,000 members.

The World Bank lists of the low-income economies and the lower-middle-income economies are available at the World Bank web site.

The Council proposes to the General Assembly to increase membership fees for member associations for 2009 with 4 per cent to 4.18 € per member and 136 per cent for the maximum fee based on the General Assembly decision from 1997.

Motion: That the General Assembly adopts following membership fees payable by member associations in 2009:

 

Per capita fee

Minimum fee

Maximum fee

2009

4.18 € per member up to a maximum of 4,000 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.09 € member up to a maximum of 4,000 members.

200 €

136 per cent of the fee payable by an association with 4,000 members.

Decision: The motion was adopted.

21. COMMISSION WORK PLANS 2007-2010

Commission chairs have presented their draft work plans for 2007-2010 in Munich and they were recorded for information with decisions that the final versions will be brought for adoption of the General Assembly in Hong Kong.

The Work Plans have now been finalised and synchronised with the Council Work Plan. For this also a special ACCO meeting was organised in Bratislava in February 2007. The updated Work Plans are attached to this agenda.

At the General Assembly 1.5 hours session was reserved for the members to discuss the Work Plans and Commission activities with the Commission Chairs. This discussion was organised as panel discussion and was chaired by Vice President Matt Higgins, who together with the ACCO representative (Dr. Chryssy Potsiou in 2007-2008) is in charge for chairing ACCO for 2007-2010. At the beginning of the session Matt Higgins presented briefly the Commission work plans and goals for the panel discussion. The slides and summary of the discussion are included in the minutes.

Appendices to item 21:
Appendix to item 21.1: Commission 1 Work Plan 2007-2010 (119 kB)
Appendix to item 21.2: Commission 2 Work Plan 2007-2010 (143 kB)
Appendix to item 21.3: Commission 3 Work Plan 2007-2010 (196 kB)
Appendix to item 21.4: Commission 4 Work Plan 2007-2010 (152 kB)
Appendix to item 21.5: Commission 5 Work Plan 2007-2010 (166 kB)
Appendix to item 21.6: Commission 6 Work Plan 2007-2010 (184 kB)
Appendix to item 21.7: Commission 7 Work Plan 2007-2010 (150 kB)
Appendix to item 21.8: Commission 8 Work Plan 2007-2010 (135 kB)
Appendix to item 21.9: Commission 9 Work Plan 2007-2010 (145 kB)
Appendix to item 21.10: Commission 10 Work Plan 2007-2010 (119 kB)
Appendix to item 21.11: Summary of Commission Work Plans and topics of the panel discussion. Handouts of presentation made by Matt Higgins (148 kB)
Appendix to item 21.12
: Summary of the discussion (101 kB)

Appendix to item 21.11:

Motion: That the General Assembly adopts the Commission Work Plans.

Decision: The motion was adopted.


President's Meeting, Thursday 17 May, 8:30-10:30, Rose Room, Kowloon Shangri-La

22. PRESIDENT'S MEETING

Totally 49 people attended this Presidents’ Meeting out of which 38 were Presidents or leaders of delegations. At the meeting relations between member associations and FIG and how better reach the individual members were discussed as well as experiences from the FIG Working Week 2007. Additional issues raised by the President were FIG contribution to the UN Millennium Development Goals and ideas for implementation of the FIG Work Plan 2007-2010. In addition the members were able to raise any actual issues of their interest. A separate memorandum of this meeting is circulated to the participants of the meeting and to the Presidents of member associations.


General Assembly, Second Session, Thursday 17 May, 11:00–12:45, Orchid Room, Kowloon Shangri-La

23. ROLL CALL

Vice President Matt Higgins took the roll call. The roll call was made only for member associations and affiliate members. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members were entered in the records based on their registrations to the FIG Office Manager at the meeting hall. Recorded that based on the decision of the General Assembly in 2006 only those member associations that had paid all their membership fees to the end of 2006 are allowed to vote at the meeting.

To be noted that the General Assembly has appointed Mr. Hagen Graeff from DVW, Germany and Mr. T.N. Wong from HKIS, Hong Kong SAR, China as tellers to this session of the General Assembly.

Appendix to items 2 & 23: Roll Call (124 kB)

48 member associations out of 97 were present at this session, which is more than one third of the membership needed for the General Assembly to be constitutionally valid.

Motion: That present members are recorded in the minutes.

Decision: The motion was adopted.

24. MEMBERSHIP

The Council informed the General Assembly that one new Academic Members has joined FIG after the General Assembly 13 May 2007. The new academic member is:

  • National Water Resource Center, Survey Research Institute, Egypt

The number of academic numbers is now 85.

Motion: That the General Assembly records the decision of the Council.

Decision: The motion was adopted and the membership certificate was given to Dr. Maha Tawfik and Dr. Dalal S. Alnaggar.

25. ADVISORY COMMITTEE OF COMMISSION OFFICERS

Vice President Matt Higgins gave a report on the Advisory Committee of Commission Officers (ACCO) meetings and Commission activities that took place during the week. Commission 1 has proposed that the name of Working Group 1.2 shall be changed to “Young Surveyors”.

Motion: That the General Assembly records the report and the change in the name of Working Group 1.2 to Young Surveyors.

Decision: The motion was adopted.

26. REPORT OF THE 6th FIG REGIONAL CONFERENCE IN SAN JOSÉ, COSTA RICA 2007

Mr. Freddy Bolaños from CFIA, Costa Rice gave the General Assembly presentation on the arrangements of the 6th FIG Regional Conference that will be held in San José, Costa Rica 12-15 November 2007. Leaflets of the conference were circulated at the meeting and are included in the minutes. The web site of the conference is www.fig.net/costarica.

Motion: That the General Assembly records the report for information.

Decision: The motion was adopted.

27. REPORT OF FIG WORKING WEEK 2008 IN STOCKHOLM, SWEDEN 14-19 JUNE 2008

Mr. Svante Astermo and Ms. Cecilia Lindén from SLF, Sweden gave the General Assembly presentation on the arrangements of the FIG Working Week 2008 that will be held in Stockholm, Sweden 14-19 June 2008. The Working Week website is available at www.fig.net/fig2008.

Motion: That the General Assembly records the report for information.

Decision: The motion was adopted.

28. REPORTS OF WORKING WEEK 2009 AND CONGRESS 2010

Dr. Haim Srebro, Congress Director of the FIG Working Week 2009 (ALSI, Israel) and Mr. Paul Harcombe, Congress Director of the FIG Congress 2010 (ISA, Australia) gave progress reports on the two events.

Motion: That the General Assembly notes the reports. That the General Assembly confirms the dates of the next FIG events as follows:

  • FIG Working Week 2009, Eilat, Israel, 3-8 May 2009
  • FIG Congress, Sydney, Australia, 9-16 April 2010

Decision: The motion was adopted.

29. REPORTS OF OTHER FIG CONFERENCES AND OTHER EVENTS

Mr. Said Sif, ONIGT, Morocco presented the arrangements of the FIG Working Week 2011 in Marrakech and Mr. Antonio Benvenuti, CNG the FIG Working Week 2012 in Rome.

In addition Daniel Roberge from Canada informed the meeting on GeoCongress Quebec that is an FIG co-sponsored event in Quebec City, Canada 2-5 October 2007 (www.quebec2007.ca) and Mr. Brian Coutts made a presentation on the 9th South East Asian Survey Congress that is also an FIG co-sponsored event to be held in Christchurch, New Zealand 29 October - 1 November 2007 (www.surveyors.org.nz/congress2007).

Motion: That the General Assembly notes the reports.

Decision: The motion was adopted.

30. PRESENTATION OF CERTIFICATES OF APPRECIATION

President Stig Enemark presented at the closing ceremony certificates of appreciation to members of the local organising committee of the XXX FIG General Assembly and FIG Working Week 2007 and to other persons that had actively participated in the arrangements of the successful Working Week. Special thanks were recorded to the Hong Kong Institute of Surveyors HKIS and its President Mr. Raymond Chan, Mr. Hak Chan, Chair of the Organising Committee and Ms. Winnie Shiu, the Congress Director.

CLOSING CEREMONY

The President formally closed the 30th General Assembly of FIG.

At the closing ceremony the FIG banner was handed over by Mr. Raymond Chan, President of HKIS and Mr. Hak Chan, Chair of the LOC FIG 2007 to Mr. Svante Astermo, President of SLF and to Dr. Maria Ulfvarson Östlund, SLF. The FIG Working Week 2008 will be held in Stockholm, Sweden 14-19 June 2008.


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