FIG General Assembly

Minutes

34th General Assembly

18 and 22 May 2011 in Marrakech, Morocco


FIG 34th GENERAL ASSEMBLY

MINUTES

of the meetings held on Wednesday 18th May in Salle Mazagan, Ryad Mogador Hotel and on Sunday 22nd May in Salle Royale at the Palais des Congres, Marrakech, Morocco


Introduction

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Changes after the minutes have been distributed to the member associations:
  • No changes or additional files


List of Minutes Items

Wednesday, 18 May, 09:00-12:00 and 13:00-15:00
  1. OPENING PROCEEDINGS
  2. ROLL CALL
  3. APPOINTMENT OF TELLERS
  4. ADOPTION OF THE AGENDA
  5. ADOPTION OF THE MINUTES OF THE 33rd GENERAL ASSEMBLY
  6. MEMBERSHIP
  7. EVALUATION REPORT OF FIG ACTIVITIES 2007-2010
  8. PRESIDENT’S REPORT
  9. APPOINTMENT OF AN HONORARY PRESIDENT
  10. REPORTS FROM FIG COMMISSIONS AND FIG NETWORKS 2007-2010
  11. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2010
  12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2010
  13. REPORTS OF TASK FORCES 2010
  14. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
  15. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
  16. FIG COUNCIL WORK PLAN 2011-2014
  17. COMMISSION WORK PLANS 2011-2014
  18. TASK FORCE ON SURVEYORS AND CLIMATE CHANCE
  19. TASK FORCE ON PROPERTY AND HOUSING
  20. FIG ACCOUNTS FOR 2010 AND AUDITOR’S REPORT AND BUDGET FOR 2011 AND 2011-2014
  21. SUBSCRIPTION RATES FOR 2013
  22. MEMBERSHIP ISSUES (VOTING RIGHTS)
Friday, 20 May, 11:00-12.30 – Breakout Session on Membership Issues (Voting Rights)
  1. BREAKOUT SESSION ON MEMBERSHIP ISSUES (VOTING RIGHTS)
Sunday, 22 May, 8:30-10:30 – Presidents’ Meeting (by invitation only)
  1. PRESIDENTS’ MEETING
Sunday, 22 May, 11:00–12:30 and 14:00-16:00
  1. ROLL CALL
  2. MEMBERSHIP
  3. REPORTS FROM ACCO AND COMMISSION CHAIRS
  4. REPORTS FROM TASK FORCES
  5. CO-OPERATION WITH THE FIG CORPORATE MEMBERS
  6. MEMBERSHIP ISSUES (VOTING RIGHTS)
  7. VENUE OF FIG WORKING WEEK 2015
  8. REPORT ON THE FIG CONGRESS 2014 IN KUALA LUMPUR, MALAYSIA
  9. REPORT ON THE FIG WORKING WEEK 2013 IN ABUJA, NIGERIA, 2013
  10. FIRST FIG YOUNG SURVEYORS CONFERENCE
  11. REPORT ON THE FIG WORKING WEEK 2012 IN ROME, ITALY, 6-11 MAY, 2012
  12. PRESENTATION OF CERTIFICATES OF APPRECIATION

MINUTES

First Session, Wednesday, 18 May 09:00-12:00 and 13:00-15:00
Salle Mazagan, Ryad Mogador Hotel, Ave. Mohammed VI, Marrakech, Morocco

1. OPENING PROCEEDINGS

President CheeHai Teo opened the 34th General Assembly and welcomed the members and delegates to Marrakech, Morocco and the first General Assembly of the current four-year term.

The President expressed condolences to the victims, the people and surveyors that have been impacted by natural disasters over the past few months in Australia, New Zealand and Japan as well as the bomb blast of 28 April 2011 in Marrakech.

The President expressed his gratitude to members and delegates for their participation and acknowledged the hard work of ONIGT and the local organising committee to assure the security and safety at this Working Week. The Working Week in Marrakech with more than 1,400 participants from more than 90 countries and with more than 50 exhibitors is the biggest Working Week in FIG history.

The President welcomed Honorary Presidents Juha Talvitie, Robert W. Foster and Holger Magel to the meeting and noted several greetings and apologies that were received from member associations and other members.

2. ROLL CALL

Vice President Rudolf Staiger took the roll call. The roll call was made only for member associations. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members were entered in the records based on their registration and information given to the FIG Office.

Recorded that based on the decision of the General Assembly in 2006 only those member associations that had paid all their membership fees to the end of 2010 are allowed to vote at the meeting. A list of member associations that are not allowed to vote was published on the FIG web site on18 April and updated on 12 May 2011.

Appendix to items 2 & 25: Roll Call (9 pages - 148 kB)
Appendix to items 2 & 25: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2010 and earlier

50 member associations out of 104 were present at this session, which is more than one third of the membership needed for the General Assembly to be constitutionally valid. 43 member associations were allowed to vote.

Motion: That members present are recorded in the minutes.

Decision: The motion was adopted.

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers following the principle that one of the tellers will represent member associations hosting the preceding (Surveying and Spatial Sciences Institute, SSSI, Australia) and the current General Assembly (the Ordre National des Ingénieurs Géomètres-Topographes, ONIGT, Morocco).

Motion: That the General Assembly appoints Mr. Rob Sarib from SSSI and President Aziz Hilali from ONIGT as a teller for the two sessions of the General Assembly.

Decision: The motion was adopted.

4. ADOPTION OF THE AGENDA

Motion: That the agenda be adopted with addition to add new item 34: First FIG Young Surveyors Conference in Rome, Italy, 4-5 May 2012.

Decision:  The motion was adopted.

5. ADOPTION OF THE MINUTES OF THE 33rd GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Sydney, Australia, April 2010

Minutes of the General Assembly in Sydney, Australia, April 2010, without appendices. (25 pages - 225 kB)

Motion: That the minutes be adopted as recorded.

Decision: The motion was adopted.

6. MEMBERSHIP

6.1 Acceptance of new members

6.1.1 Ethiopian Surveying Professionals Association (ESPA)

The Ethiopian Surveying Professionals Association (ESPA) has submitted an application to become a member association of FIG from Ethiopia. The association was constituted in 2010 and currently has 245 full members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.1: Membership application from the Ethiopian Surveying Professionals Association (ESPA). (3 pages - 146 kB)

Motion: That the General Assembly admits the Ethiopian Surveying Professionals Association (ESPA) to become a member association of FIG.

Decision: The motion was adopted.

6.1.2 Ordre National des Geomètrés Experts du Senegal (ONGES)

The Ordre National des Geomètrés Experts du Senegal (ONGES) has submitted an application to become a member association of FIG from Senegal. The association is constituted by law and has 59 full members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.2: Membership application from the Ordre National des Geomètrés Experts du Senegal (ONGES) (3 pages - 694 kB)

Motion: That the General Assembly admits the Ordre National des Geomètrés Experts du Senegal (ONGES) to become a member association of FIG.

Decision: The motion was adopted and the FIG President gave Mr. Mamadou Ndir, President of ONGES the membership certificate.

6.1.3 Nigerian Institution of Estate Surveyors and Valuers (NIESV)

The Nigerian Institution of Estate Surveyors and Valuers (NIESV) has submitted an application to become the third member association of FIG from Nigeria. The association has 450 full members. The application meets the criteria for membership in FIG as a member association. The Nigerian Institution of Surveyors is supporting the application. The Council has considered the application and believed that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.3: Membership application from the Nigerian Institution of Estate Surveyors and Valuers (NIESV) (6 pages - 122 kB)

Motion: That the General Assembly admits the Nigerian Institution of Estate Surveyors and Valuers (NIESV) to become a member association of FIG.

Decision: The motion was adopted and the FIG President gave Dr. Muhammad Bashar Nuhu, representative of NIESV the membership certificate at the meeting.

6.2 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:

  • Association of Private Surveyors (APS), Armenia (understood that the association has been terminated)
  • FENEA – Federação Nacional dos Engenheiros Agrimensores, Brazil
  • Association des Géomètres et Topographes du Burkina (AGT-B), Burkina Faso
  • Institution of Surveyors of Tanzania (IST), Tanzania
  • Association Nationale des Ingenieurs Géomètres-Experts Tunisiens (ANIGET), Tunisia

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent a letter to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel these member associations in Marrakech.

After acceptance of new member associations and expulsions the number of FIG member associations is 99.

Motion: That the General Assembly expels the

  • Association of Private Surveyors (APS), Armenia (understood that the association has been terminated)
  • FENEA – Federação Nacional dos Engenheiros Agrimensores, Brazil
  • Association des Géomètres et Topographes du Burkina (AGT-B), Burkina Faso
  • Institution of Surveyors of Tanzania (IST), Tanzania
  • Association Nationale des Ingenieurs Géomètres-Experts Tunisiens (ANIGET), Tunisia

from the FIG membership if their membership fees still are in arrears 18 May 2011.

Decision: The motion was adopted. It was noted that ANIGET from Tunisia paid its arrears during the week and its membership was restored at the second session of the General Assembly.

6.3 Other membership issues

Affiliate members

The FIG Council has accepted following new affiliate members to FIG after the latest General Assembly in 2010:

  • China Land Surveying and Planning Institute, China, P. R.
  • Survey Department, Sri Lanka
  • Cyprus Lands and Surveys Department, Cyprus
  • Unidad Administrativa Especial de Catastro Distrital – UAECD, Colombia

After these admissions the number of affiliate members is 40.

Corporate members

The Council has admitted the following companies to become a Corporate Member of FIG after the General Assembly in 2010:

  • FARO. Germany (category C – silver level)
  • Hi-Target Survey Instruments Company Ltd, China P. R. (category C – silver level)
  • Global Survey Qatar, Qatar (category E - basic level)

Following corporate members have terminated their membership:

  • Intergraph Mapping and Geospatial Solutions
  • TOPCON CORPORATION
  • SOKKIA TOPCON CO., LTD
  • P. V. Publications Ltd
  • Al-Mutakamilah Real Estate (Cityplex)
  • Eimar Arabia Real Estate Development Co
  • LKN Earth Research & Consulting
  • Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, Germany

In addition the membership of Magellan has been taken over by Ashtech.

The Council has expelled at its meeting 16 May 2011 following two corporate members: Sedic (from Sudan) and Associated Surveyors (from Pakistan).

After these changes the number of corporate members is 29.

Academic members

The Council has admitted the following universities and institutions to become an academic member:

  • Zonguldak Karaelmas University, Geodesy and Photogrammetry (Geomatics) Engineering, Turkey
  • East Kazakhstan State Technical University named after D. Serikbayev, Department Geodesy, Cadastre and Land Management, Kazakhstan
  • Bergen University College, Faculty of Engineering, Norway
  • University of Prishtina, Faculty of Civil Engineering and Architecture, Department of Geodesy, Kosovo
  • Neapolis University Paphos, Cyprus

Following universities have terminated their membership:

  • Institut de Geomàtica, Spain (from 2011)
  • The College of Estate Management, United Kingdom
  • University of Applied Sciences Oldenburg/Ostfriesland/Wilhelmshafen, Germany (from 1.1.2012)

The number of Academic Members after these changes is 90.

The FIG Office has sent final warnings to affiliate, academic and corporate members whose membership fees are two years or more in arrears. Decision on these expulsions would be made by the Council later this year.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision: The motion was adopted.

7. EVALUATION REPORT OF FIG ACTIVITIES 2007-2010

Prof. Stig Enemark, FIG President 2007-2010 prepared a Final Progress Report on Evaluation of the FIG Council Work Plan 2007-2010 and was invited to present the report orally to the General Assembly. The presentation of Prof. Enemark’s presentation is included in the minutes.

Appendix to item 7:

Motion: That the General Assembly adopts the Final Progress Report on Evaluation of the FIG Council Work Plan 2007-2010 and records its sincere thanks and recognition to Prof. Stig Enemark as the FIG President 2007-2010 and his co-members in the Council.

Decision: The motion was adopted.

8. PRESIDENT’S REPORT

President CheeHai Teo gave the President’s report on the activities of the President and the Council since the handover of the FIG administration 1 January 2011.

Appendix to item 8:

Motion: That the General Assembly accepts the President’s report.

Decision: The motion was adopted.

9. APPOINTMENT OF AN HONORARY PRESIDENT

Prof. Stig Enemark

The Danish Association of Chartered Surveyors (DdL) has sent the Federation a nomination letter that proposed Prof. Stig Enemark, immediate Past President of FIG as an Honorary President of FIG. Henning Elmstroem, President of DdL from Denmark, presented DdL’s recommendation that Prof. Stig Enemark’s be appointed an Honorary President of FIG.

According to paragraph 3.1.6 in the statutes “a past president who has rendered outstanding service to the Federation during his period of office can be appointed as an honorary president”. Nomination shall be made by a member association or by the Council, which will consider it and submit it to a vote of the General Assembly. The Council has considered the nomination and considers that it fulfils the criteria for an Honorary President and therefore proposed to the General Assembly that it appoints Prof. Enemark as an Honorary President of the Federation for the outstanding services he has provided to the Federation as its President 2007–2010.

Appendix to item 9: The nomination letter from the Danish Association of Chartered Surveyors (2 pages - 126 kB)

Motion: That the General Assembly appoints Prof. Stig Enemark an Honorary President of FIG.

Decision: The General Assembly appointed Prof. Enemark an Honorary President of FIG with standing ovation. Prof. Enemark was presented his badge with gold oak leaves and certificate of Appointment as Honorary President for his outstanding services as the FIG President 2007-2010.

10. REPORTS FROM FIG COMMISSIONS AND FIG NETWORKS 2007-2010

Commission Chairs, 2007-2010, have submitted a written report on the Commission activities during his/her term of office 2007-2010 except Commission 1 and 10. These reports include final progress reports of the Commission and all Commission working groups. Thus the reports summarises the main activities over the four-year period and focus on the highlights after the written report to the General Assembly in Sydney. The reports include also the Standards Network.

Appendices to item 10: Commission reports:

FIG Commissions have finalized the following publications that have been circulated to members after the Handover Ceremony in November 2010:

Motion: That the General Assembly adopts the end of term reports of the Commission Chairs, 2007-2010 and records its thanks to the chairs and other officers of the Commissions and Networks for their outstanding work.

Decision: The motion was adopted and the General Assembly recorded its thanks to all chairs and Commission officers for their work during their term of office 2007-2010.

11. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2010

11.1 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Mr. Christiaan Lemmen, Director of OICRF had prepared a report on the OICRF activities since the General Assembly in Sydney. He gave a supplementary oral report at the General Assembly.

Appendix to item 11.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF (4 pages - 174 kB)

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work.

Decision: The motion was adopted.

11.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, President of the IIHSM had prepared a report on the IIHSM activities since the General Assembly in Sydney. Mr. Alan Wright (UK) gave a supplementary report orally on behalf of IIHSM and its Director at the meeting.

Appendix to item 11.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG (2 pages - 102 kB)

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work.

Decision: The motion was adopted.

12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION

Mr. John Hohol, President of the FIG Foundation had prepared a report on the FIG Foundation activities from April 2010 to February 2011. He made a supplementary report orally at the General Assembly.

Appendix to item 12: Report of the FIG Foundation activities 2010-2011 5 pages - 259 kB)

Motion: That the General Assembly

  • adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work; and
  • appoints the President and Directors of the FIG Foundation for term of office 1.1.2011-31.12.2014: President: Mr. John Hohol (USA) and Directors: Prof. Michael Barry (Canada), Prof. Steven Frank (USA), Prof. Paul van der Molen (the Netherlands), and Prof. Chryssy Potsiou (Greece) as the Council representative.

Decision: The motion was adopted.

13. REPORTS OF TASK FORCES 2010

After the General Assembly in Sydney FIG has one Task Force that will continue their work: FIG Africa Task Force (2011 – 2014), chaired by Dr. Diane Dumashie (United Kingdom). Council decided to extend the work of the Task Force on Spatially Enabled Society (2011 – 2012), chaired by Dr. Daniel Steudler (Switzerland). Dr. Dumashie and Dr. Steudler reported on their Task Force activities at the General Assembly.

Appendix to item 13: Task Force reports:

Motion: That the General Assembly records all Task Force reports and records its thanks to the Chairs of the Task Forces and their members.

Decision: The motion was adopted.

14. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

The main activities in the co-operation with the United Nations and the World Bank since the FIG congress in Sydney have been:

  • President Stig Enemark attended the World Bank Annual Land Conference in Washington, USA 26-27 April 2010
  • President Enemark attended the Second Preparatory Meeting on the proposed United Nations Committee of Experts on Geographic Information Management in New York, USA 10-11 May 2010
  • Vice President CheeHai Teo attended the GLTN Expert Group Meeting on Transparency in Land Administration, Yogyakarta, Indonesia, 19-22 July 2010
  • President Enemark and Vice President Teo visited The World Bank in Washington DC, USA, 13-14 September 2010 to prepare the FIG /WG co-operation agreement
  • Vice President Matt Higgins attended the Fifth Meeting of the International Committee on Global Navigation Satellite Systems (ICG-5) Turin, Italy, 18-22 October 2010
  • President Enemark attended the GLTN International Advisory Board Meeting, Nairobi, Kenya 29-30 October 2010

Subsequent to the visit to the World Bank on 13–14 September, the World Bank and FIG has since agreed to continue the collaboration and signed a document to this effect that includes the agreed collaborative activities for 2011–2014.

President Teo made an oral report at the meeting on co-operation with the United Nations, its agencies and the World Bank in 2011.

Appendix to item 14: President’s report on co-operation with United Nations and its agencies – handouts of PowerPoint presentation (5 pages - 150 kB)

Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.

Decision: The motion was adopted.

15. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2010 was held in conjunction to the FIG Congress in Sydney in April 2010.

The other meetings and activities with sister organisations after the FIG Congress in Sydney included in 2010:

  • President Stig Enemark attended the 2nd CLGE cadastral conference, Bucharest, Romania, 7-8 May 2010
  • President Enemark attended the ISPRS Centennial Celebration in Vienna, Austria, 4 July 2010 and had a meeting with JB GIS members
  • Vice President CheeHai Teo attended the 14th Pacific Association of Quantity Surveyors Congress and Board Meeting, Singapore 25 July 2010 and discussed collaboration between FIG and PAQS
  • President Enemark attended the GSDI-12 World Conference, Singapore 17-19 October 2010

A new Memorandum of Understanding between FIG and the Pacific Association of Quantity Surveyors (PAQS) was confirmed by Council at her meeting on July 2010.

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI and IFHS. Some of the partners are also working together in the Habitat Professionals Forum. FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards.

Appendix to item 15: Memorandum of Understanding between FIG and PAQS (2 pages - 140 kB)

Motion: That the General Assembly

  • records the report on the liaison with other international associations
  • approves the proposed MoU between FIG and PAQS

Decision: The motion was adopted.

16. FIG COUNCIL WORK PLAN 2011-2014

The Council has prepared the FIG Council Work Plan for 2011-2014. Together with the Commission Work Plans the Council Work Plan will form the FIG Work Plan for the next four years. The proposal for the Council Work Plan 2011-2014 is based on preparations made in two Council meetings and in a meeting with the Commission Chairs during the Handover Ceremony in Copenhagen in November 2010. The Council Work Plan has also been coordinated with the Commissions’, Networks’, Task Forces’ and Permanent Institutions’ Work Plans.

The Council has also decided on responsibilities of individual Council members. This list is included as an appendix to the Council Work Plan. An up-to-date list will always be available on the FIG web site.

President Teo presented the Work Plan at the meeting.

Appendix to item 16:

Motion: That the General Assembly adopts the Council Work Plan for 2011-2014.

Decision: The motion was adopted.

17. COMMISSION WORK PLANS 2011-2014

Commission Chairs have prepared their Commission Work Plan for 2011-2014 based on discussions at their Commission meetings at the FIG Congress in Sydney. After Sydney the Work Plans have been coordinated with the Council Work Plan and with other Commission Work Plans at the meeting of Commission chairs and the FIG Council in conjunction to the FIG Handover Ceremony in Copenhagen in November 2010.

All Commission Work Plans have now been finalised and synchronised with the Council Work Plan and are presented for the General Assembly for its approval in Marrakech in May 2011.

Commission and the Young Surveyors Network chairs presented their Work Plans to the General Assembly. These presentations were moderated by Vice President Rudolf Staiger, who is chairing ACCO (2011-2014), together with the ACCO representative Dr. Michael Sutherland (2011-2012). Commission 1 Work Plan was presented by Vice Chair Robyn McCutcheon (Australia) and Commission 3 Work Plan by Vice Chair Hartmut Müller (Germany).

Appendices to item 17:

Motion: That the General Assembly adopts the Commission Work Plans as well as that of the Networks.

Decision: The motion was adopted.

18. TASK FORCE ON SURVEYORS AND CLIMATE CHANCE

The Council has established two new Task Forces for 2011-2014. The first Task Force will focus on Surveyors and Climate Change. This Task Force is chaired by Prof. John Hannah from New Zealand. It will work in close co-operation with all Commissions that will appoint their contact persons to the Task Force. The Task Force will have its first meeting in Marrakech where members of the Task Force after the Terms of Reference and members of the Task Force were endorsed by the General Assembly.

Appendix to item 18:

Motion: That the General Assembly records the Council’s decision to establish the Task Force on Surveyors and the Climate Change, the appointment of Prof. John Hannah to chair the Task Force and its terms of reference for information.

Decision: The motion was adopted.

19. TASK FORCE ON PROPERTY AND HOUSING

The Council has established two new Task Forces for 2011-2014. The second Task Force will focus on Property and Housing. This Task Force is chaired by Vice President Chryssy Potsiou from Greece. It will work in close co-operation with all Commissions that will appoint their contact persons to the Task Force. The Task Force will have its first discussion after the General Assembly endorsed the Terms of Reference and members of the Task Force.

Appendix to item 19:

Motion: That the General Assembly records the Council’s decision to establish the Task Force on Property and Housing, the appointment of Dr- Chryssy Potsiou to chair the Task Force and its terms of reference for information.

Decision: The motion was adopted.

20. FIG ACCOUNTS FOR 2010 AND AUDITOR’S REPORT AND BUDGET FOR 2011 AND 2011-2014

Vice President Iain Greenway has prepared a report on the FIG financial situation. Vice President Greenway presented the report to the General Assembly. His report included summary of 2010 accounts, an updated budget for 2011 and proposals for budgets 2011-2014 with notes and proposal for membership fees for member associations in 2013.

The Auditors Report includes the auditors report from 2010, official accounts (income statement 2010) and balance sheet 31 December 2010.

Appendix to item 20: Report on Financial Issues (including 2010 accounts and budgets 2011-2014) (6 pages - 117 kB)
Annexes:

Motion: That the General Assembly

  • adopts the audited accounts for 2010 and
  • adopts budgets for 2011–2014

Decision: The motion was adopted.

21. SUBSCRIPTION RATES FOR 2013

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members since membership fee structure was revised in 2009. Membership fees have been discussed as part of the finance report, appendix to item 20.

The 2010 General Assembly approved membership fees for 2012 as follows:

 

Per capita fee

Minimum fee

Maximum fee

2012

4.48 € per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.24 € member up to a maximum of 5,500 members.

20 members or 50 € (whichever is greater)

5,500 members (24,640 €)

See the World Bank lists of the low-income economies and the lower-middle-income economies.

The Council has proposed that the General Assembly keep the membership fees for member associations for 2013 at the same level as endorsed by the General Assembly in 2010 for 2012. In the draft budgets for 2011-2014 the membership fees are planned to be kept at the 2012 level for all membership categories for 2012-2014.

In the discussion DVW, Germany remarked that DVW would need to revert to its membership should membership fee for DVW exceeded 25,000 EUR per annum; the Appraisal Institute, USA suggested that in current economic situation the Council should consider increasing the reserve limits from the current level and RICS, UK was asking for more performance indicators on the effective use of the finances.

Motion: That the General Assembly adopts following membership fees payable by member associations in 2013:

  Per capita fee Minimum fee Maximum fee
2013 4.48 € per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.24 € member up to a maximum of 5,500 members.
20 members or 50 € (whichever is greater) 5,500 members (24,640 €)

Decision: The motion was adopted.

22. MEMBERSHIP ISSUES (VOTING RIGHTS)

Council recognized that as FIG intends to grow its membership and progresses, that with multiple member associations from a single country as well as consolidation into one association in some others, that Council need to review various membership issues including that of voting rights. The Council has considered this issue and want to discuss it with member associations at this General Assembly. President Teo presented the Council discussion paper at the meeting. The voting right issue and the discussion paper was further discussed and debated at a breakout session on Friday 20 May 2011 from 11:00 to 12:30 facilitated by Vice President Greenway who also reported back to the General Assembly at the second session. Council sought direction from the General Assembly.

Appendix to item 22: President Teo’s presentation on the membership issue – handouts of the PowerPoint presentation (4 pages - 480 kB)

Motion: That the General Assembly records the presentation and discussion paper and agree to the breakout session on 20 May 2011 (11:00-12.30).

Decision: The motion was adopted.


Breakout Session on Membership Issues (Voting Rights), Friday, 20 May, 11:00-12:30,
Fes 2, Palais des Congrès, Marrakech

23. BREAKOUT SESSION ON MEMBERSHIP ISSUES (VOTING RIGHTS)

Open discussion on the membership issues (voting rights) based on the introduction at the first session of the General Assembly by President Teo. Discussion is facilitated by Vice President Greenway and open for member associations interested in the topic. The meeting was attended by 30 participants representing 16 member associations.

Appendix to item 23: President Teo’s presentation on the membership issue – handouts of the PowerPoint presentation (4 pages - 480 kB)

Motion: Outcome from the breakout session will be recorded and presented back to the General Assembly in its second session on Sunday, 22 May 2011.

Decision: The motion was adopted.


Presidents’ Meeting (by invitation only), Sunday, 22 May, 8:30-10:30,
Fes 1, Palais des Congrès, Marrakech

24. PRESIDENTS’ MEETING

Totally 47 persons attended this Presidents’ Meeting out of which 37 were Presidents or leaders of delegations. At the meeting challenges facing the member associations and relations between member associations and FIG were discussed as well as experiences from the FIG Working Week 2011. A separate memorandum of this meeting is circulated to the participants of the meeting and to the Presidents of member associations. The meeting concurred that future meetings could be convened in two sessions, the first for Presidents and Heads of Delegation to provide a report on their associations’ activities as well as allowing those present to get to know each other earlier and the second, the traditional evaluation of the Working Week.

Appendix to item 24:


General Assembly, Second Session, Sunday, 22 May, 11:00–12:30 and 14:00-15:00,
Salle Royale, Palais des Congrès, Marrakech

25. ROLL CALL

Vice President Staiger took the roll call.

The roll call was made only for member associations. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members were entered in the records based on their registration and information given to the FIG Office.

Recorded that based on the decision of the General Assembly in 2006 only those member associations that had paid all their membership fees to the end of 2010 are allowed to vote at the meeting. A list of member associations that are not allowed to vote was published on the FIG web site 18 April and 12 May 2011.

Noted that the General Assembly had appointed Mr. Rob Sarib from SSSI, Australia and Mr. Aziz Hilali from ONIGT, Morocco as tellers for this session of the General Assembly.

Appendix to items 2 & 25: Roll Call (9 pages - 148 kB)
Appendix to items 2 & 25: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2010 and earlier

48 member associations out of 102 were present at this session, which is more than one third of the membership needed for the General Assembly to be constitutionally valid. 42 member associations were allowed to vote.

Motion: That present members are recorded in the minutes.

Decision: The motion was adopted.

26. MEMBERSHIP

26.1 Member associations

The Council informed the General Assembly that the Association Nationale des Ingenieurs Géomètres-Experts Tunisiens (ANIGET) from Tunisia has paid its arrears after the first session of the General Assembly and its membership has been restored.

26.1.1 Ordre des Geométrès Experts du Mali

The Ordre des Geométrès Experts du Mali (OGE) has submitted an application to become a member association of FIG from Mali. The association has 42 full members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believed that the association meets criteria for membership of FIG as a member association.

Appendix to item 26.1.1: Membership application from the Ordre ds Geométrès Experts du Mali (3 pages - 229 kB)

Motion: That the General Assembly admits the Ordre des Geométrès Experts du Mali to become a member association of FIG.

Decision: The motion was adopted and the FIG President gave Mr. Mamadou Camara, President of OGE the membership certificate.

26.1.2 Cadastral Surveyors Association of Liberia

The Cadastral Surveyors Association of Liberia (CASUAL) has submitted an application to become a member association of FIG from Liberia. The association has 70 members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believed that the association meets criteria for membership of FIG as a member association.

Appendix to item 26.1.2: Membership application from the Cadastral Surveyors Association of Liberia (1 page - 91 kB)

Motion: That the General Assembly admits the Cadastral Surveyors Association of Liberia to become a member association of FIG.

Decision: The motion was adopted and FIG President gave Mr. J. Josephus Burgess, President of CASUAL the membership certificate.

With the reinstatement and admissions, the number of member associations stands at 102.

26.2 Other Membership Issues

Corporate Members

The General Assembly was informed that during the week, Council has accepted one new corporate member:

  • Concord Surveying Company, Qatar

With the latest admission, the number of corporate members stand at 30.

Academic members

The General Assembly was informed that during the week, Council has accepted two new members as academic members:

  • TECRS – The Environmental Center for Remote Sensing from Saudi Arabia
  • IAV – Institut Agronomique et Vétérinaire Hassan II, Morocco

With the latest admission, the number of academic members is now 92.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision: The motion was adopted.

27. REPORTS FROM ACCO AND COMMISSION CHAIRS

Commission Officers (ACCO) and Commissions had their annual and other administrative meetings during the Working Week. Vice President Rudolf Staiger reported to the General Assembly on Commission and Network activities during the Working Week. He noted that there is no need for any additional decisions or recommendations from the General Assembly.

Motion: That the General Assembly records the reports.

Decision: The motion was adopted.

28. REPORTS FROM TASK FORCES

All four Task Forces had meetings in Marrakech. Vice President Staiger gave a report on the progress of the Task Force activities. There were no new issues to be addressed.

Motion: That the General Assembly records the reports.

Decision: The motion was adopted.

29. CO-OPERATION WITH THE FIG CORPORATE MEMBERS

A traditional meeting for FIG Corporate Members was again organised in Marrakech. A report on co-operation between FIG and its Corporate Members was given at the meeting by Henning Elmstroem, DdL Denmark on behalf of Peter Normann Hansen.

Motion: That the General Assembly records the report.

Decision: The motion was adopted and the General Assembly recorded its thanks to the Corporate Members for their continuous support to FIG and to Peter Normann Hansen and Henning Elmstroem as its spokesperson.

30. MEMBERSHIP ISSUES (VOTING RIGHTS)

Vice President Greenway reported back to the General Assembly on the outcome of the breakout session on membership issues (voting rights).

Appendix to item 30: Vice President Greenway’s summary on the breakout session – handouts of the PowerPoint presentation (5 pages - 74 kB)

The General Assembly continue the discussion and debate that was robust in which a total of 16 delegates expressed their opinions. Arising from the discussion, the President proposed that the General Assembly establishes a working group on this matter and that the working group shall consult member associations and bring to the 2012 General Assembly a discussion paper on the matter. It was further proposed that the General Assembly constitutes the working group by nomination 6 – 7 members after the lunch break.

Motion: That the General Assembly records the report given and establishes a working group on the voting rights.

Decision: The General Assembly recorded the report and established a working group to prepare and bring to the 2012 General Assembly a discussion paper on the voting rights:

  • following member associations will be represented in the working group: Belgium, Canada, Denmark, Germany, Hong Kong SAR, China (HKIS), Ireland (IIS), Italy, Kenya, Lebanon, Netherlands, New Zealand, South Africa and USA (AI)
  • the Working group appoint a chairperson from amongst the group members
  • first invitation for starting the work of the Working Group will come from the Council
  • the working group to bring forth a discussion paper and report back to the General Assembly in Rome in May 2012.

31. VENUE OF FIG WORKING WEEK 2015

The Council has not received full bids from member associations to host the FIG Working Week 2015. The Council has received letters of interest from several member associations, but because there are no full bids the Council has proposed to the General Assembly that it postponed the selection of the venue of FIG Working Week 2015 first in 2012 at the same time when decision on the venue for FIG Working Week 2016 will be made.

Motion: That the General Assembly postpone the decision on the venue of FIG Working Week 2015 until Rome 2012.

Decision: The motion was adopted.

32. REPORT ON THE FIG CONGRESS 2014 IN KUALA LUMPUR, MALAYSIA

President Mohammad Azmi Mohd Zin from the Malaysian Association of Authorised Land Surveyors Malaysia and representatives of the Organising Committee of FIG 2014 gave an oral presentation on preparations of FIG Congress 2014 and informed the General Assembly that the Congress will be in June 2014.

Motion: That the General Assembly records the report for information and confirms that the FIG Congress in 2014 will be held in June 2014.

Decision: The motion was adopted.

33. REPORT ON THE FIG WORKING WEEK 2013 IN ABUJA, NIGERIA, 2013

Immediate Past President Atilola Olusola gave a presentation on behalf of President Yakubu Maikano from the Nigerian Institution of Surveyors and representatives of the Organising Committee of FIG Working Week 2013 on preparations of FIG Working Week 2013.

Motion: That the General Assembly records the report for information and confirms 4-10 May 2013 as the dates of the Working Week 2013.

Decision: The motion was adopted.

34. FIRST FIG YOUNG SURVEYORS CONFERENCE, ROME, ITALY 4-5 MAY 2012

Vice President Potsiou gave a report to the General Assembly on arrangements of the first FIG Young Surveyors Conference to be held in Rome 4-5 May 2011.

Appendix to item 34: FIG Young Surveyors Conference – handouts of the PowerPoint presentation (3 pages - 90 kB)

Honorary President Enemark remarked that Council should consider integrating the Young Surveyors Conference into the normal program of the Working Week. DVW Germany remarked that the participants to be proposed by member associations rather than open to any participants since there is a cap on the total number of participants at the inaugural event.

Motion: That the General Assembly records the report.

Decision: The motion was adopted and Council took note of the remarks, in particular that of DVW.

35. REPORT ON THE FIG WORKING WEEK 2012 IN ROME, ITALY, 6-11 MAY, 2012

President Fausto Savoldi, Consiglio Nazionale Geometri e Geometri Laureati CNGGL and representatives of the Organising Committee of FIG Working Week 2012 gave a presentation on preparations of FIG Working Week 2012 and presented a video on Rome and the Working Week. The Working Week 2012 will be held in Rome, Italy 6-11 May 2012. Conference web site is available at: www.fig.net/fig2012.

Motion: That the General Assembly records the report for information.

Decision: The motion was adopted.

36. PRESENTATION OF CERTIFICATES OF APPRECIATION

At the Closing Ceremony certificates of appreciation were given to Mr. Aziz Hilali, President of ONIGT and Congress Director, Prof. Mohamed Ettarid, Chair of the Organising Committee and all other members of the organising committee.

CLOSING CEREMONY

President CheeHai Teo presented a summary of the main outcome and highlights of the FIG Working Week 2011 and thanked all parties, participants and accompanying persons for a memorable event.

Appendix: Handouts of the President’s Closing Address ( pages - kB)

At the closing ceremony the FIG banner was handed over by Mr. Aziz Hilali, ONIGT President and Prof. Moha ElAyachi to Mr. Fausto Savoldi, CNGGL President. The FIG Working Week 2012 will be held in Rome, Italy, 6-11 May 2012. President Teo formally closed the 34th General Assembly of FIG as well as the Working Week.


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