GUIDE FOR PRESENTERS

In this section you will find some general information for authors at the FIG Working Week 2016.

Preparing your presentation

Please use this template when making you Power Point presentation:

Template for presentation (.ppt)

When preparing your presentation please consider....

What our sessions can do well are articulate interesting ideas, bring new issues forward for discussion and debate, and connect people with each other.

What our sessions cannot do well are present full papers thoroughly, assess results rigorously, nor discuss deep issues in depth.

The goal of presenters is to stimulate audience discussion (and desire to read the papers presented).

Presentations are unsuccessful when the audience is not motivated to read the full paper. The following are some ideas for how authors can get the audience engaged and excited about the paper. Most practices in the DON'T column are standard procedure and the suggestions may seem radical. However, the object should be a presentation that covers less but makes a compelling argument that the paper should be read.

Description:

	DO	DON'T
Purpose of Presentation	Present enough to tell the audience that the paper is worth a read and tell a good story.	Present summaries of all sections of the paper
Format & Timing	Consider starting with the conclusion and then explain why you reached it (e.g. methods/results). Provide a 1-page handout summarizing your contribution & key points as a takeaway. Plan for 10 minutes - it is easier to expand on points than it is to cut things out. Use fonts larger than 28 pt & no more than 10 slides. Do focus on your results.	Save the punch line as a sort of surprise ending. Plan for 20 minutes in case there is extra time. Use small fonts or too many overheads. Don't focus on theory or methods (unless that is your contribution).
Introduction	Do focus on what is interesting and new about what you have learned. Do try to start off with a real-world analogy/story.	Don't focus on why you decided to do the study. Don't be too conceptual.
Audience Interaction	Look people in the eye and talk to them (not at them). Identify places for audience input. Ask rhetorical questions at key points and wait for responses. For an empirical paper, ask the audience to vote for alternative explanations of the results. Consider using brief exercises or scenarios that draw on the audience's personal experiences / knowledge.	Give a monologue describing your research.
Theory	State the problem, why it is interesting, and what you will add. Explain what is new in this model over past contributions.	Present a literature review of the area (cites, etc.). Explain every arrow in a complex figure.
Methods	Provide an overview of why the measures are linked to the theoretical construct. Establish face validity and assure that more rigorous methods were applied.	Describe the sample measures, and validation of instruments.
Results	Present what was significant. Explain what the data tell you. People will read the paper to get details if the paper seems important.	Present any tables with numbers
Conclusion	Answer broadly what we have learned and what needs to be done now. Urge the audience to read the paper for details.	Review each result and summarize what was significant.

Further,

A laptop computer and projector will be provided for your presentation, using PowerPoint software.
Your total time slot will be between 10 -15 minutes. The exact time will be confirmed by your session chair.
Arrive at the meeting room before the session begins and contact the session chair for last-minute instructions or possible changes in the schedule.

At the conference

Speakers Preparation Room

Location: By the registration Desk, in front of the main entrance

All Speakers are requested to visit the Speakers’ preparation room at least 24 hours prior to the start of your session. There will be technicians waiting to assist you. You are required to have your presentation on an USB Memory Stick, CD-Rom, or External Portable Hard Drive, and the technician will download your presentation to the central system. You will help the technicians by having the session number of your presentation ready so that we can make sure that your presentation will be sent to the correct session room. Please notice that there are no computers available for elaboration on your presentation.

Please notice that you are required to bring your presentation to the speakers preparation room, you can not bring it directly to the session room. If you do not have any visual aids or requirements you must still check in at the Speakers’ preparation room to inform the technicians that you are present.

It is important that your presentation is named correctly so that it can be showed in the session. Please name your presentation in the following way:
Session_name_name_papernumber_ppt.ppt(x)

e.g.
Technical session:
If one author: ts02j_henninger_3808_ppt.ppt(x)
If two authors: ts02i_battilana_geoffrey_3739_ppt.ppt(x)
If more than two authors: ts02h_rokos_kyriazis_et_al_3916_ppt.ppt(x)

Presentations must be prepared in Microsoft PowerPoint (PPT) 2010-2016 or (PPTX) and in 16x9 ratio. Presentation converted to Adobe PDF format and saved onto a CD-Rom, USB Memory Stick or External Portable Hard Drive. Floppy Disks, 35mm Slides and Over Head Transparencies are not accepted.

If you are showing video, please bring the file - don’t just embed it - Mpeg4 if possible.

No own laptops are allowed. Your presentation must be shown through the computer in the room with your session. Presenters who wish to use their own laptop due to special software requirements are requested to check this at the Speakers’ preparation room. Again, please check in at the Speakers’ preparation Room 24 hours prior to your presentation.

Session chair

In the technical session there will be a session chair. The chair will introduce you to the audience based on the information that you have included in your paper. The chair will be responsible that all speakers in the session will have same time to make their presentation. He/she will also reserve some time for questions/discussion either after each presentation or at the end of the session. Number of papers per session varies, so please follow the instructions of the chair in your session. There may be some last minute changes (e.g. drop outs) that may impact the time schedule.

Rapporteur

The role of the rapporteur is to evaluate the session.

Before the conference

Submission of Abstracts - Instructions

The Call for Papers is announced both for peer review papers and non-peer review papers. We invite you to submit an abstract for the FIG Working Week by 15 November 2015. For peer review papers the deadline is 1 October 2015.

Before you begin - To submit your abstract you will need to have the following items ready:

Your 250-500 words abstract describing the objectives, results, conclusions and significance of your work. Please feel free to submit an abstract on any topic related to the specific topics of FIG 2016.
The names and email addresses of all contributing authors.
The full title of the paper as you would like it to appear in the program book
Your choice of maximum three (3) commissions/task forces etc. in prioritized order, which best corresponds to the subject of your paper.
Keywords for your paper.
Whether you want to submit your paper as as peer review paper or non-peer review paper.
Choice of author(s) as the presenter(s) at the Working Week

Submitting your abstract

Begin by filling in the abstract submission form. Ensuring that you fill in all mandatory fields. Please note that submission of an abstract is NOT equivalent to registering for the Working Week. More information on registration, please visit www.fig.net/fig2016/registration.htm
Please note that when you submit your abstract the number of abstracts is limited to a maximum of one per author. Further, an author can only once be a co-author in another abstract. It means an author can only be involved in two abstracts, once as first author and once as co-author.
An email from fig@fig.net will serve as confirmation of a successful abstract submission. Your contribution ID will be contained in the confirmation email.
Please note that abstracts must be submitted by 15 November 2015. If you submit a peer review paper the deadline is 1 October 2015.
The outcome of the selection process will be communicated to you via email by 20 January 2016.

Guidelines for Writing Papers

Authors of all accepted abstract at the FIG Working Week 2016 must submit a full paper. It is important to follow the guidelines outlined below. Papers submitted with incorrect formats will be returned to authors. The full paper has a maximum length of 15 pages.

All full should be submitted as e-mail attachments in MS Word format to:

fig@fig.net

no later than 1 October 2015 for peer-review papers and 15 February 2016 for non-peer-review papers

One, or more authors of every paper must register for the conference before 8 February 2016. Failure to do so may result in the withdrawal of your submission.

Format for papers

Please use this template when writing your paper:

Page Size:	A4 Portrait
Margins:	2.5 cm (1 inch) - left, right, top, bottom
Page numbers:	15 pages maximum, including abstract, pictures, diagrams, references and appendices. 1. SUBTITLE Type text here … 2. SUBTITLE 2.1 Subtitle, level 2 2.1.1 Subtitle, level 3 Type text here …
Footer/Header:	Keep empty
Format:	Text should be typed on word processor MS WORD in single line spacing (of 12 character spaces) using Times New Roman 12, text justified. Paper size: A4 (210mm x 297 mm), with clear margins as follows: top, left and right 25mm, bottom 38mm and footer 20mm.
Title:	Bold letters Times New Roman 14 (centred), leave one line empty (14) after the title:
Author and co-authors:	Times New Roman 12 (centred, bold), please write your full and your surname or the name, you wish to be listed by in the programme, in capital letters (e.g. KIM Geun-pil or Juan Pereira GARCIA MARGUEZ), and country. Leave two lines empty (12) after the name.
Keywords:	Four or five key words on paper theme (Times New Roman 12, ranged left), leave two lines empty (12) after keywords.
Summary:	Times New Roman 12, justified. Summary shall be submitted in English and in one other language (optional) e.g. French, Spanish or your own language. The summary shall not exceed one page.
Text:	Times New Roman 12, full justification, single line spacing between paragraphs.
Headings/Numering:	Times New Roman 12, bold, capital letters, ranged left:
Symbols and units:	Only use “long dash” ( – )
Table and Figure captions:	Line drawings, Diagrams and Graphs, Tables, Formulae and Photographs should be inserted in the word document. jpg-format for photographs, formulae and figures is preferred.
Reference:	Bibliographical references should be listed in alphabetical order at the end of the paper. The following sequence and punctuation should be used: Author’s last name, author’s initials, year of publication, title of reference article, name of book or journal (or other), volume number, page numbers, city and publisher. In the text, the reference is to be giving the author’s last name and the year of publication in parentheses.
Biographical notes:	A short summary on career-to-date e.g. with details of past experience, publications, memberships of societies and associated achievements.
Contacts:	At the end of the paper please give the author's contacts (institution, address, telephone and fax numbers, e-mail address and web site address) as indicated in the template.
Publication rights:	By submitting the full paper to the conference organisers each author agrees to give the International Federation of Surveyors FIG the right to publish his/her paper in the FIG 2016 proceedings on the FIG web site without any compensation and further to give FIG the right to include the paper in the FIG Surveyors’ Reference Library and further in the FIG Journal if selected for this purpose.

Peer Review Papers

Introduction

The aim of the Peer Review is to

proof, assure and improve the quality of the paper
offer to the authors the possibility of an external check for their professional work
offer academic proof for a scientific publication

General Procedure

This review is “double-blind”, which means that at least 2 independent experts are reviewing each paper twice.
The paper will be made anonymous beforehand. In other words: the reviewer does not know the originator of this paper.
In the case of disputed reviews, an additional review should be obtained, or the Chief Editor should resolve the dispute
Reviewers may judge papers according to: content, technical correctness, material clearly presented, topic properly quoted, grammatically and linguistically correctness and originality etc.
Authors will be informed of the method of computation of the overall score.
Overall assessment criteria for papers is
- AAA - Accepted without changes
- AA - Accepted with minor changes changes
- A - Accepted with major changes changes
- NA - Not accepted

In the conference programme a paper that has been accepted by the peer review process will be marked “This is a peer reviewed paper”. Papers that are not accepted by the peer review process can be offered to the conference as non peer reviewed papers.

If you want to present a peer review paper at the FIG Working Week 2016 you shall submit your full paper by 1 October 2015. When preparing the paper, please follow the guidelines prepared for papers. Please feel free to submit a paper on any topic related to the specific topics of FIG 2016.

Deadlines for different steps can be seen below under important dates.

Important: In addition to submitting the full paper, you shall also submit an abstract of your paper online to FIG database on the following web site: www.fig.net/fig2016/submission.htm. Please mark “This abstract is submitted for peer review”.

The number of papers for peer review is limited to a maximum of one paper per author.

Terms and conditions

When submitting a paper the author(s) agree that FIG has the right to publish the paper in the conference proceedings (at the conference and on the FIG web site); in the FIG Surveyors Reference Library; and in the FIG online journal (if selected for this purpose) without any other agreement or compensation. The copyright of the paper remains by the author(s).

Receipt of your paper will be acknowledged electronically according to the time schedules.