for the meetings to be held at the National House of Vinohrady, Prague, Czech Republic

on 22 and 26 May 2000

1. OPENING PROCEEDINGS

President Robert W. Foster to open the 23^rd General Assembly.

2. ROLL CALL

Secretary General Christian Andreasen to take the roll call.

Appendix to items 2 & 25: Membership list. 
Adobe Acrobat version (18 KB)

Motion: That the delegates and observers attending the General Assembly be entered in the records and that at the second session of the General Assembly roll call will be made only for member associations while other members and participants will be recorded only.

Decision:

3. APPOINTMENT OF TELLERS

Motion: That the General Assembly appoints two persons as tellers following the principle adopted at the 22^nd General Assembly so that the tellers will represent member associations hosting the preceding (South Africa) and the current General Assembly (Czech Republic).

Decision:

4. ADOPTION OF THE AGENDA

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 22^nd GENERAL ASSEMBLY

Minutes have been circulated previously.

Motion: That the minutes be adopted.

Decision:

6. MEMBERSHIP

6.1 Acceptance of new members

The Ordre des Géomètres-Topographes du Liban (Lebanon) has submitted a formal application to become a member association. The Bureau has considered the application and believes that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.1: Application form from the Ordre des Géomètres-Topographes du Liban.
Adobe Acrobat version (10 KB)

Motion: That the General Assembly admits the Ordre des Géomètres-Topographes du Liban as a member association of FIG.

Decision:

The Czech Association of Certified Property Appraisers has submitted a formal application to become a second member association of FIG from the Czech Republic. The Bureau has considered the application and believes that the association meets criteria for membership of FIG as a member association. The application is supported by the existing Czech member association, the Czech Union of Geodesists and Cartographers.

Appendix to item 6.1.2.: Application letter and form from the Czech Association of Certified Property Appraisers and a letter from the Czech Union of Geodesists and Cartographers supporting the application.
Adobe Acrobat version (14 KB)

Motion: That the General Assembly admits the Czech Association of Certified Property Appraisers as a member association of FIG.

Decision:

The subscriptions of the following member associations are more than three years in arrears:

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes).

Motion: That the General Assembly expels the

if their membership fees still are in arrears at the time of the motion being put to the vote.

Decision:

The Bureau wants to inform the General Assembly on the following changes in the membership of FIG:

The National Survey Authority from Sultanate of Oman has informed FIG 29 January 2000 that it has resigned its affiliate membership of FIG from 1999 onwards.

Josef Attenberger GmbH from Germany and Blom ASA from Norway have joined as new sponsor members.

The Bureau wants to inform the General Assembly that 18 academic members have joined FIG by the end of February 2000. They have joined FIG before the launching of the new version of the Surveying Education Database and marketing campaign of the academic membership. The names of current academic members are included in the roll call list.

Motion: That the General Assembly notes the actions that the Bureau has taken with other membership matters.

Decision:

The Bureau has received one nomination by its meeting 13 March 2000. The Royal Institution of Chartered Surveyors (RICS), UK nominates Prof. Peter Dale OBE for Honorary President of FIG.

Appendix to item 6.4: The RICS’s nomination of Professor Peter Dale for Honorary President of FIG.
Adobe Acrobat version (6 KB)

According to the Statutes (Article 3.1.6) a past president of FIG can be appointed as Honorary President when he has rendered outstanding service to the Federation during his period of office. The appointment shall be decided on a vote of the General Assembly (Article 3.2 of the Statutes).

The Bureau fully supports the proposal made by the RICS and proposes to the General Assembly that it appoints Prof. Peter Dale as Honorary President of FIG for his outstanding services to the Federation.

Motion: That the General Assembly appoints Prof. Peter Dale as a new Honorary President of FIG.

Decision:

6.5 Appointment of Honorary Members

The Bureau has received three nominations for Honorary Members before its meeting 13 March 2000. These are:

Appendix to item 6.5: Nominations to Honorary Members.
Prof. Ian Williamson, Adobe Acrobat version (15 KB)
Prof. Andrzej Hopfer, Adobe Acrobat version (9 KB)
Grahame Lindsay, Adobe Acrobat version (8 KB)

According to the Internal Rules (Article 7.1) nominations for the appointments of an Honorary member shall be made by a member association or the Bureau which will consider them and submit them to a vote of the General Assembly. According to Article 3.2 of the Statutes an individual who has materially assisted the development and promotion of the surveying profession at international level can be appointed to an Honorary Member.

The Bureau supports all three proposals to Honorary Members of FIG.

Motion: That the General Assembly appoints Prof. Ian Williamson, Director, FIG/UN Liaison, Prof. Andrzej Hopfer and Grahame Lindsay, former Vice-President and Secretary General of FIG as Honorary Members of FIG.

Decision:

7. REPORT OF THE OUTGOING UK BUREAU

Appendix to item 7: Report of the UK Bureau (1996-1999) for the period from the 22^nd General Assembly until the hand-over to the US Bureau, November 1999.
Adobe Acrobat version (13 KB)

Motion: That the General Assembly adopts the report and records its thanks to the UK Bureau for their extremely successful work and contribution to the Federation.

Decision:

8. PRESIDENT'S REPORT

Appendix to item 8: President's report.
Adobe Acrobat version (9 KB)

Motion: That the General Assembly adopts the President’s report.

Decision:

9. SECRETARY-GENERAL’S REPORT

Appendix to item 9: Secretary-General's report.
Adobe Acrobat version (16 KB)

Motion: That the General Assembly adopts the Secretary-General's report.

Decision:

10. REPORT OF THE DIRECTOR, FIG OFFICE

Appendix to item 10: Report of the Director, FIG office.
Adobe Acrobat version (14 KB)

Motion: That the General Assembly adopts the report of Director, FIG office.

Decision:

11. REPORTS FROM CHAIRS OF COMMISSIONS AND AD HOC COMMISSION ON CONSTRUCTION ECONOMICS AND MANAGEMENT

Appendices to item 11:

• 11.1 Commission 1
  Adobe Acrobat version (8 KB)

• 11.2 Commission 2
  Adobe Acrobat version (9 KB)

• 11.3 Commission 3
  Adobe Acrobat version (15 KB)

• 11.4 Commission 4
  Adobe Acrobat version (9 KB)

• 11.5 Commission 5
  Adobe Acrobat version (118 KB)

• 11.6 Commission 6
  Adobe Acrobat version (19 KB)

• 11.7 Commission 7
  Adobe Acrobat version (11 KB)

• 11.8 Commission 8
  Adobe Acrobat version (8 KB)

• 11.9 Commission 9
  Adobe Acrobat version (7 KB)

• 11.10 Ad Hoc Commission on Construction Economics and Management
  Adobe Acrobat version (8 KB)

Motion: That the General Assembly adopts the reports and records its thanks to the chairs and officers of the Commissions for their past year’s work.

Decision:

12. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS

Appendices to item 12:

Motion: That the General Assembly adopts the reports and records its thanks to the Directors for their past year’s work.

Decision:

13. REPORT OF THE DIRECTOR, FIG/UN LIAISON

Appendix to item 13: Report of the Director, FIG/UN Liaison.
Adobe Acrobat version (9 KB)

The Director will report orally on FIG participation to the 15^th UN Regional Cartographic Conference for Asia and the Pacific in Kuala Lumpur, Malaysia, April 2000, to the UN Commission for Sustainable Development meeting (CSD-8) in New York, April 2000 and to the First Preparatory Meeting of Istanbul + 5 Special Meeting in Nairobi, May 2000.

Motion: That the General Assembly adopts the report and the Director's recommendations resulting from his subsequent report and records its thanks to the Director, FIG/UN Liaison for his past year’s work.

Decision:

14. THE UN/FIG BATHURST DECLARATION ON LAND ADMINISTRATION FOR SUSTAINABLE DEVELOPMENT AND CO-OPERATION BETWEEN FIG AND THE UN AGENCIES 2000-2003 (THE FIG/UN ROUND-TABLE IN MELBOURNE)

Appendices to item 14:

• 14.1 FIG Publication no 21: The Bathurst Declaration on Land Administration for Sustainable Development.
  Adobe Acrobat version (74 KB)

• 14.2 FIG Publication no 22: Co-operation between FIG and the UN Agencies 2000-2003.
  Adobe Acrobat version (45 KB)

Motion: That the General Assembly notes the Bathurst Declaration for information and adopts its recommendations and further notes the FIG/UN Round-Table report for information and gives its implementation to the Bureau and Commissions.

Decision:

15. LIAISON WITH INTERNATIONAL ORGANISATIONS

• 15.1 Memorandum of Understanding between UNCHS(Habitat) and FIG for 2000-2003.
  Adobe Acrobat version (36 KB)

• 15.2 Report on the Co-operation between FIG and International Organisations.
  Adobe Acrobat version (8 KB)

Subsequent oral report will be given to report the outcomes of the meetings between March and May 2000.

Motion: That the General Assembly approves the FIG/UNCHS(Habitat) memorandum of understanding, adopts the reports and recommendations contained in subsequent written or oral reports and records its thanks to all who have contributed to the development of FIG liaison activities during the past year.

Decision:

16. IUSM

The International Union for Surveys and Mapping (IUSM) held its last meeting in conjunction to the 19^th International Cartographic Conference of the ICA in August. At this meeting IUSM was disbanded accordingly to the decision of the 22^nd General Assembly of FIG. At the same meeting it was agreed that the future co-operation will be organised on bilateral basis and that representatives of the member organisations will meet informally during their congresses and for the first time during the ISPRS Congress in Amsterdam, July 2000.

Motion: That the General Assembly records the dissolution of IUSM and the actions that have been taken to establish bilateral agreements with the sister organisations.

Decision:

17. FIG WORK PLAN 2000-2003

Appendix to item 17: FIG Publication no 20: FIG Work Plan 2000-2003.
Adobe Acrobat version (98 KB)
Appendix to item 17: FIG Work Plan without Commission Work Plans.
Appendix to item 17: Ad Hoc Commission on Construction Economics and Management: Terms of Reference and Work Plan 2000-2002.
Adobe Acrobat version (10 KB)

The FIG Work Plan for 2000-2003 includes the goals and vision of the Federation adopted at the 21^st General Assembly in Brighton, the Bureau Work Plan for 2000-2003 and the Commission Work Plans 1998-2002. The Commission Work Plans have been reconsidered by the Commissions in connection to the finalising the Bureau Work Plan reflecting also the recommendations for the FIG/UN co-operation for 2000-2003. Ad Hoc Commission on Construction Economics and Management has updated its terms of reference and work plan for 2000-2002 after the General Assembly in Sun City.

Motion: That the General Assembly

• adopts the Bureau Work Plan for 2000-2003;

• confirms the up-dated Commission Work Plans for 1998-2002; and

• adopts the terms of reference and Work Plan 2000-2002 for the Ad Hoc Commission on Construction Economics and Management.

Decision:

18. FIG ACCOUNTS FOR 1999 AND AUDITOR'S REPORT

Appendices to item 18:

• 18.1 Auditor's Report, Income and Expenses Account for 1999 and Balance Sheet at 31 December 1999

• 18.2 Arrears 1997-1999.
  Adobe Acrobat version (7 KB)

Motion: That the General Assembly adopts the audited accounts for 1999.

Decision:

19. BUDGET, 2000 AND 2001

• 19.1 Up-dated FIG Budget for 2000
  Adobe Acrobat version (8 KB)

• 19.2 FIG Budget for 2001
  Adobe Acrobat version (7 KB)

Motion: That the General Assembly notes the up-dated budget for 2000 and adopts the budget for 2001.

Decision:

20. SUBSCRIPTION RATES, 2002

The General Assembly is required to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 4,000 members; member associations with more than 4,000 members pay fees in accordance with a sliding scale (minute 23 of FIG(GA)M(98)1). Fees for 2000 and 2001 are

The Bureau has considered the FIG financial situation in the perspective of five years to guarantee the continuity of the permanent office and the change to the new governance structure. According to this study the financial situation seems to develop positively but there is still need to collect reserves for the transition period.

Motion: That the General Assembly adopts following membership fees payable by member associations in 2002:

Decision:

21. FUTURE GOVERNANCE OF FIG

The Task Force on the Future Governance of FIG has made its recommendation on the future governance of the Federation. The recommendation includes proposal for an elected administrative council, changes in the roles and titles of the council members etc. It further includes proposals for the transitional period so that the new governance model should be fully operational 1.1.2007 if adopted.

Vice President Tom Kennie, Chair of the Task force will present the proposals of the Task force supported by the Bureau to the General Assembly at the first session.

After the first session there will be an open session on this issue that allows debate on the issue. For the discussion also a list of frequently asked questions is prepared in advance.

Decisions will be made at the second session of the General Assembly.

Appendices to item 21:

• 21.1 & 23.1 Proposals on the Future Governance of FIG.
  Adobe Acrobat version (33 KB)

• 21.2 & 23.2 Frequently asked questions on the consequences and implementation of the proposed future governance of FIG.
  Adobe Acrobat version (12 KB)

Motion: That the General Assembly notes the report of the Task force and its recommendations.

22. BIDS TO HOST WORKING WEEK 2005

By 25 April bids to host the FIG Working Week 2005 has been received from

Appendix to item 22: 

• Application letter from The Institution of Surveyors, Australia
  Adobe Acrobat version (6 KB)

• Application letter from the Egyptian Committee of Surveying and Mapping, 19 April 2000
  Adobe Acrobat version (8 KB)

Motion: That the General Assembly receives brief presentations from candidates willing to host the FIG Working Week 2005 and notes that the selection of the venue will take place at the second session of the General Assembly on 26 May.

23. DISCUSSION AND QUESTIONS ON THE FUTURE GOVERNANCE OF FIG

The Task Force on the Future Governance of FIG has made its recommendation on the future governance of the Federation. The recommendation includes proposal for an elected administrative council, changes in the roles and titles of the council members etc. It further includes proposals for the transitional period so that the new governance model should be fully operational 1.1.2007 if the proposal is adopted by the General Assembly.

This plenary session is arranged to discuss the issue and clarify the implications of the new governance model. If the basic model is adopted at the General Assembly in Prague the changes to Statutes and Internal Rules will be prepared for adoption at the 24^th General Assembly in Seoul, Korea 2001.

The amendments to Commission structure will be prepared for approval at the 25^th General Assembly in Washington 2002.

Appendices to items 21 & 23:

• 21.1 & 23.1 Proposals on the Future Governance of FIG.
  Adobe Acrobat version (33 KB)

• 21.2 & 23.2 Frequently asked questions on the consequences and implementation of the proposed future governance of FIG.
  Adobe Acrobat version (12 KB)

25. ROLL CALL

Appendix to items 2 & 25: Membership list.
Adobe Acrobat version (18 KB)

Motion: That present members be recorded in the minutes.

Decision:

26. THE FUTURE GOVERNANCE OF FIG

Motion: That the General Assembly adopts the recommendations of the Bureau and the Task Force on the Future Governance of FIG and further approves to start the preparations to change the Statutes and Internal Rules of the Federation to be adopted at the 24^th General Assembly in Seoul, May 2001 and further not to make any decisions on the future Bureau or Congress before the new Statutes have been adopted.

Decision:

27. AMENDMENTS TO STATUTES AND INTERNAL RULES

The recommendations of the Task Force on Future Governance of FIG include a proposal that the posts of the Secretary General and the Treasurer should be changed to that of Vice Presidents already 1 January 2001. This proposal means that the Statutes should be changes accordingly already now although the other changes to the Statutes would be adopted first 2001. In addition the responsibilities of the new Vice Presidents should be included in the Internal Rules.

Appendix to item 27: Amendments to Statutes and Internal Rules.
Adobe Acrobat version (9 KB)

Motion: That the General Assembly adopts the proposed changes to Article 5.2 in the Statutes and Article 9.5 in the Internal Rules and to the Responsibilities of the Bureau members.

Decision:

28. REPORT OF THE CONGRESS DIRECTOR, FIG CONGRESS 2002

Appendix to item 28: Report of the Congress Director, FIG Congress 2002 and the Congress programme at a glance.
Adobe Acrobat version (6 KB)

Motion: That the General Assembly notes the report of the Congress Director.

Decision:

29. REPORTS ON WORKING WEEKS 2001, 2003 AND 2004 AND CONGRESS 2006

Brief oral reports from chairs of the organising committees of the forthcoming FIG Working Weeks.

• 29.1 Working Week 2001, Seoul, Korea 6-11 May 2001, to be tabled.

• 29.2 Working Week 2003, Eilat, Israel 19-23 May 2003
  Adobe Acrobat version (5 KB)

• 29.3 Working Week 2004, Athens, Greece August 2004, to be tabled.

• 29.4 FIG Congress 2006, Munich, Germany, 16-22 September 2006, to be tabled.

Motion: That the General Assembly notes progress with the arrangements for each Working Week.

Decision:

30. REPORT OF THE PRESIDENT OF THE EDUCATION FOUNDATION

Appendix to item 30: Report of the Education Foundation.
Adobe Acrobat version (9 KB)

President of the Education Foundation, Prof. Holger Magel, will include to his report responses to the request on the Prague Working Week registration form for voluntary contributions to the Foundation and results of the Annual Meeting of the Foundation held on 23 May 2000.

Motion: That the General Assembly adopts the report and its recommendations.

Decision:

31. REPORTS OF THE CHAIRS OF THE TASK FORCES

Appendices to item 31:

• 31.1. Under-represented groups in surveying
  Adobe Acrobat version (9 KB)

• 31.2. Standards
  Adobe Acrobat version (8 KB)

• 31.3. Mutual recognition of qualifications
  Adobe Acrobat version (10 KB)

• 31.4. Sustainable development
  Adobe Acrobat version (8 KB)

All task forces will arrange several sessions during the during the Working Week and their chairs will make amplifying oral reports.

Motion: That the General Assembly adopts the reports and recommendations of the task forces on

and records its thanks to all task force chairs for their past year’s work.

Decision:

32. REPORT FROM ACCO

Appendix to item 32: Report of ACCO meetings, to be tabled.

The Advisory Committee of Commission Officers (ACCO) will meet on 22 and 23 May (and possibly at other times during the Working Week).

Motion: That the General Assembly adopts the report and its recommendations and records its thanks to ACCO for its past year’s work.

Decision:

33. SURVEYING EDUCATION DATABASE AND ACADEMIC MEMBERSHIP

Appendix to item 33: Promotional leaflet on the FIG Surveying Education Database and the Academic membership, to be tabled.

The new version of the FIG Surveying Educational Database is now available on the FIG home page (http://www.ddl.org/figtree) It includes information about 200 universities and 400 surveying courses. All universities and departments will receive their access codes and passwords during the spring. With their individual password they are able to update their own information directly to the database. In addition the SEDB includes additional benefits to the Academic members of FIG and discussion groups for academics and students. The SEDB will be demonstrated at the General Assembly.

Motion: That the General Assembly notes the new SEDB and activities taken to promote the academic membership.

34. SELECTION OF VENUE FOR WORKING WEEK, 2005

Motion: That the General Assembly makes its selection for the venue of the FIG Working Week 2005.

Decision:

35. PRESENTATION OF CERTIFICATES OF APPRECIATION

36. CLOSING PROCEEDINGS